Team Administrative Assistant - Global FICC

Job Title:

Team Administrative Assistant

Job Location:

Milan
Line of Business:
Global Markets

Role Description  This role is responsible for providing diverse and confidential administrative support, including extensive calendar management. Key responsibilities include supporting management with administrative tasks, coordinating travel arrangements, processing expenses, gathering and reporting information relevant to/for the executive, and responding to incoming mail. Job expectations may include assisting with organizing in‑person meetings and off‑sites and managing different and conflicting objectives, projects, or activities in a responsive and personable manner.
Responsibilities   Communicates with executives and line management to gather and convey relevant information.
Answers manager's phone line, documenting accurate messages, and handling calls with appropriate judgment.
Manages the calendar of multiple executives proactively, effectively resolving conflicts that arise in a professional manner.
Arranges and handles details related to travel arrangements, expense reports, meetings, and appointments.
Prepares meeting minutes and related meeting documents, utilizing written and oral communication skills.
Prepares correspondence, reports, and forms for leaders, following interaction with internal and/or external customers to answer questions, research, and resolve problems.
Qualifications and Desired Skills   Administrative Services
Attention to Detail
Customer and Client Focus
Planning
Prioritization
Adaptability
Collaboration
Event Planning
Office Administration
Problem Solving
Facilities Management
Oral Communications
Recording/Organizing Information
Research
Written Communications
Employment Details  Classification:
Employee Level 3.4

Shift: Full‑time (37 hours per week)

Location:

Milan, Italy – VIA ALESSANDRO MANZONI 5
National Collective Bargaining Agreement:
Italian banking sector (link: https://(Use the "Apply for this Job" box below).)
Compensation and Benefits  Annual salary range: €48,000 – €65,000, determined based on experience, education, and skill set.
Eligible for annual discretionary incentive award based on performance.
Competitive benefits and resources support physical, emotional, and financial well‑being.
EEO Statement  We are an equal opportunities employer and ensure that no applicant is subject to less favourable treatment on the grounds of gender/sex, gender identity or gender reassignment, marital or civil partner status, race, religion or belief, colour, nationality, ethnic or national origins, membership of the Traveller community, age, sexual orientation, pregnancy or maternity, civil status, socio‑economic background, responsibility for dependants, family status or physical or mental disability.

We encourage any candidates to tell us about any adjustment requirements.

Note:

This role is subject to the provisions of the National Collective Bargaining Agreement for the Italian banking sector.

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