Executive Assistant

Role Overview
You’ll join our EA team, working closely with senior leaders and consulting teams across the firm. As an Executive Assistant, you will provide high-level support to Partners and senior stakeholders, playing a critical role in enabling their effectiveness and impact.

WHAT YOU’LL DO
As an Executive Assistant, you will provide comprehensive administrative and organizational support to senior leaders, ensuring smooth day-to-day operations and enabling them to focus on strategic priorities.

Your responsibilities will include:

Managing complex calendars across multiple time zones, scheduling internal and client meetings, and anticipating conflicts

Coordinating domestic and international travel arrangements, including logistics, itineraries, and expense management

Preparing and editing presentations, documents, reports, and correspondence with a high level of accuracy and professionalism

Supporting client engagement activities by coordinating meetings, materials, and follow-ups

Acting as a key liaison between executives, consultants, clients, and other stakeholders

Managing confidential information with discretion and integrity

Supporting internal initiatives, team events, and office activities as needed

Monitoring priorities and proactively flagging upcoming deadlines or potential risks

Identifying opportunities to improve administrative processes and drive efficiency

Travel coordination may be required. Flexibility in working hours may occasionally be necessary based on business needs.

About You

Education and Experience

5 years of experience in an Executive Assistant role

Experience supporting senior executives in a fast-paced, professional services environment is a plus

Fluent in English (written and spoken)

Technical Skills and Knowledge

Advanced proficiency in Microsoft Office Suite (Outlook, PowerPoint, Excel, Word)

Strong experience with calendar management and virtual collaboration tools

Ability to prepare high-quality documents and presentations

Comfort working with digital tools and adapting quickly to new systems

Organizational and Interpersonal Skills

Exceptional organizational skills with strong attention to detail

Excellent written and verbal communication skills

Strong interpersonal skills and ability to build relationships across all levels of the organization

High level of discretion and professionalism when handling sensitive information

Proactive mindset with the ability to anticipate needs and solve problems independently

Ability to prioritize and manage multiple tasks in a fast-paced, dynamic environment

Flexibility, resilience, and a collaborative team-oriented approach

Other Qualities

Strong sense of ownership and accountability

Service-oriented mindset with a focus on excellence

Ability to thrive in an international, multicultural environment

In accordance with applicable Italian pay transparency requirements, Bain & Company provides information regarding the compensation applicable to this position. The annualized base salary for this role in Italy is between 37,000 and 47,000€ gross per year.

This compensation has been determined based on objective and gender-neutral criteria and reflects the compensation normally applicable to this position at the time of publication.

This role is eligible for an annual performance bonus of up to 7,500€ gross.

Bonus awards are discretionary and actual bonus outcomes depend on individual and firm performance.

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