Executive Assistant, Strategic Supply Chain Management, EU F&S Sport

Executive Assistant, Strategic Supply Chain Management, EU F&S Sport
Job :  | Amazon EU SARL (Italy Branch)

Amazon's Retail organization is looking for an Executive Assistant who wants to work in a fast-paced, exciting, and growing organization. We are looking for someone to support Retail leaders in Madrid. This position will require superior attention to detail, great organization and prioritization skills, the ability to plan ahead and meet tight deadlines, all while juggling multiple critical requests. A high level of integrity and discretion in handling confidential information and professionalism in dealing with leaders and the ability to earn trust are important.

The Executive Assistant will act as a seamless extension of Retail’s directors and will work closely with other Executive Assistants throughout the organization. Role responsibilities include managing multiple complex calendars, planning and organizing events of all sizes, coordinating domestic and international travel, processing expenses, contributing to key team processes, and helping manage organizational priorities. A successful candidate will help build a positive team environment and establish working relationships inside and outside of the group.

This position could be based in Milan, Madrid, Paris or Munich. For Italy based positions:
The applicable collective agreement for this role is CBA for employees of Telecommunication Sector. The position is classified at CBA level 7 or above, depending on the candidate’s skills, competences and experience. (Please note this is not referring to Amazon's levelling

Key job responsibilities

Scheduling across time zones and management of calendars

Organizing domestic and international travel

Managing expense report coordination and submission

Communicating effectively with teams across Europe

Organizing, executing and assisting with team activities, including all-team meetings and social events

Tracking and driving completion of key team-wide actions and deliverables, and following up on them

Working closely with the Leadership Team to provide support to the organization

Identifying process improvements to improve team efficiency and scalability

Basic Qualifications

Bachelor's degree

Speak, write, and read fluently in English at C1 level or above

5+ years assisting at the executive level in a fast-paced environment

Proficiency with Microsoft Office, specifically Outlook, Word, Excel, PowerPoint, SharePoint, One Note

Ability to handle administrative details independently, while keeping team members informed

High level of integrity and discretion in handling confidential information and dealing with professionals inside and outside the company

Very strong written, verbal, and interpersonal communication skills

Experience with event management

Exceptional planning, time management and organizational skills

Experience with international travel coordination & expense reconciliation

Ability to understand business context, and contribute to shape and define priorities

Preferred Qualifications

Knowledge of general AI tools

Experience completing complex tasks quickly with little to no guidance and react with appropriate urgency to situations that require a quick turnaround, or experience communicating with a wide range of stakeholders, including colleagues and leadership

Grace in complex situations, and ability to switch gears at brief notice

Work effectively with international businesses, distributed teams, and in multiple time zones

Positive, proactive and able to have fun at work and help others do the same

Amazon is an equal opportunities employer. We believe passionately that employing a diverse workforce is central to our success. We make recruiting decisions based on your experience and skills. We…