Senior Event Producer

Overview

Who We Are:

At VML, we are a beacon of innovation and growth in an ever-evolving world. Our heritage is built upon a century of combined expertise, where creativity meets technology, and diverse perspectives ignite inspiration. With the merger of VMLY&R and Wunderman Thompson, we have forged a new path as a growth partner that is part creative agency, part consultancy, and part technology powerhouse.
Our global family now encompasses over 30,000 employees across 150+ offices in 64 markets, each contributing to a culture that values connection, belonging, and the power of differences. Our expertise spans the entire customer journey, offering deep insights in communications, commerce, consultancy, CRM, CX, data, production, and technology. We deliver end-to-end solutions that result in revolutionary work.
About VML Health: VML Health is a global healthcare marketing agency dedicated to creating connected brands and experiences that improve health outcomes. We believe in the power of creativity, technology, and human connection to transform the healthcare landscape. Join our dynamic team and help us shape the future of health communication.
Position purpose   Senior Event Producer  is seeking to join our innovative team. The Senior Event Producer specializes in event conception, planning and execution. He/She manages the planning and development of events for national and international clients, exploring technologies, storytelling, and educational tools. He/she has specific experience in Live Communication, Show Technologies, and Scenography, and is able to develop and implement original projects.
Responsibilities   Actively participates in the conception and planning of events (F2F, Virtual, Video production).
Face clients in presenting proposals and managing execution.
Manages and coordinates activities of internal teams (creative, account, digital) for production and execution purposes.
When needed, manages the selection, activation and coordination of external vendors (Tech, builders, filming crew, creatives).
When needed, give directions and coordinate sponsor vendors (Tech, builders, filming crew, creatives).
Assist with location selection and supports site inspections.
Participates in budgeting and keeps track of budget for vendor aspects under her/his purview (tech, staging, performance).
Coordinates production plan definition activities involving all stakeholders (external suppliers and internal teams).
Together with the director, defines the event lineup.
Manages local coordination of production teams and all people involved (technicians, artists, speakers).
Checks effectiveness of design elements and participates in event installations.
Ensures paper documentation, digital design files, and renderings are well organized and maintained.
Ensures project status and delivery information is communicated to internal teams and clients in a timely manner.
Keeps up-to-date on new technologies and trends in software and design.
Defines event planning from start to finish based on requirements, target audience, and objectives.
Develops and tracks timelines and production schedules.

Education and Experience   A degree/master in PR, Event Management, hospitality management or related field is preferred.
A degree/master in Architectural, Scenography and 3D design is considered a plus.

Experience of 3 years as an Event planning and/or Event Production.
Skills   Level of English: fluent (International Business)
Proficiency in MS Office Tools, especially Excel and Power Point. Knowledge of CRM tools is a plus.
Knowledge of 3D design and rendering tools together with Creative Design tools (Adobe Creative Suite or similar).
Skilled in project management and PM tools
Knowledge of regulations related to event organization
Knowledge of the best technology to support events
Exceptional communication and negotiation skills
Excellent organizational skills
Problem solving abilities
Customer service orientation
Team player
Ability to work under pressure and stay focused
We believe the best work happens when we’re together, fostering creativity, collaboration, and connection. We’ve adopted a hybrid approach, with teams in the office an…