Project Manager, Project & Program Management

Job Description   THE AGENCY
Creative Artists Agency (CAA) is a leading entertainment and sports agency, with global expertise in film, television, music, theatre, sports, digital media, publishing, sponsorship sales and endorsements, media finance, consumer investing, fashion, brand marketing and licensing, executive search, games, and philanthropy, among other areas. Distinguished by its culture of collaboration and exceptional client service, CAA's diverse workforce identifies, innovates, and amplifies opportunities for the people and organizations that shape culture and inspire the world.

CAA, founded in 1975, is headquartered in Los Angeles, and has offices in New York, Nashville, Memphis, Chicago, Miami, London, Munich, Geneva, Stockholm, Shanghai, and Beijing, among other locations globally.
OVERVIEW
A division of leading entertainment and sports agency Creative Artists Agency (CAA), CAA ICON is the industry’s-leading owner’s representative and strategic management consulting firm for public and private sports and entertainment facility owners/operators, professional franchises, and leagues.
With more than 100 sports, entertainment, and public assembly projects and over 2,500 consulting engagements, CAA ICON has managed the development of many of the most successful venues around the world with experience spanning 11 professional sports leagues and over $45 billion USD over the last 21 years in business. CAA ICON offers world-class service in the areas of feasibility and planning, project management, and consulting.

For more information, please visit:
Reporting directly to the Project Director, this Project Manager will manage the project's daily project management activities with oversight over the planning, design and construction activities provided by CAA ICON.
Duties to include but not limited to:
CDW Strategy & Planning - Define CDW scope, requirements, interfaces and integration with the main works, ensuring alignment with overall project objectives, design intent, schedule and budget.

Supplier Identification - Identify and evaluate potential suppliers and manufacturers for CDW packages, coordinating technical pre qualification and capability assessments.

Consultancy identification - Identify and evaluate potential consultancies for system integration and commissioning agent services.

Tender Management - Prepare tender documentation, manage competitive bidding processes, lead clarifications, evaluate proposals and support final supplier selection.

Contract Management - Maintain documentation for all contracts, insurance certificates, and bonds for Owner-held contracts.

Design Coordination - Coordinate CDW design development, review shop drawings, ensure compliance with project requirements, and maintain alignment with the architectural and engineering teams of the general project. Assist Project Management in resolving design conflicts and field problems.

Procurement Oversight - Manage all procurement phases for CDW packages, including contract negotiations, purchase orders, production schedules, and supplier obligations.

Factory Monitoring - Track production progress at suppliers’ facilities, verify quality and compliance, and resolve technical issues impacting fabrication or delivery.

Site Integration & Logistics - Coordinate CDW delivery, installation and site logistics with the Direzione Lavori, General Contractor and project team to ensure integration into the main works.

Schedule & Cost Control - Maintain responsibility for CDW timelines, budgets and cost reporting, ensuring proactive mitigation of risks and delays.

Quality & Compliance - Ensure all CDW activities meet contractual, technical and safety requirements, including testing, inspections and documentation.

Cross…