Preclinical Operations Coordinator

Purpose of the position
Support the operational planning, execution, and oversight of preclinical studies by ensuring smooth coordination between internal teams and Contract Research Organizations (CROs).
Manage study logistics from test‑item supply to regulatory shipment requirements, contribute to protocol preparation, and monitor operational milestones.
The role requires a strong scientific background to understand in‑vitro, ex‑vivo and in‑vivo activities, and to translate scientific needs into efficient operational delivery.
Main Responsibilities
Operationalization of Preclinical Studies

Coordinate the operational setup of preclinical studies (in vitro, ex vivo, in vivo) in collaboration with scientific leads and CRO partners.
Contribute to the review and preparation of study protocols, work instructions, and study plans.
Ensure alignment between scientific objectives and operational feasibility.

Logistics & Material Management

Manage the end‑to‑end logistics of test items, reagents, samples, and consumables required for preclinical activities.
Organize shipments, including tracking, customs documentation, and regulatory compliance (biospecimen, hazardous materials, controlled substances).
Maintain inventory documentation and anticipate supply needs based on ongoing or upcoming studies.
Serve as the point of contact for CROs during study preparation and execution.
Support the day‑to‑day tracking of study progress, timelines, and deliverables.
Coordinate collection of study documentation (protocols, reports, raw data, shipment records, certificates).
Flag operational risks or delays and propose solutions.

Data & Documentation Support

Ensure proper filing, version control, and traceability of preclinical documents (protocols, MSDS, CoA/CoO, shipping logs).
Assist in compiling operational sections of study reports and project documentation.
Update study trackers, timelines, and dashboards.

Cross‑Functional Collaboration

Work closely with internal research, preclinical development, supply chain, quality, regulatory, and project management teams.
Participate in internal meetings to provide operational updates and support decision making.
Contribute to continuous improvement of operational workflows and tools.

Job Requirements
Education

MSc (or BSc with strong experience) in Life Sciences such as Biology, Pharmacology, Biotechnology, Immunology, or related field.

Experience

1–3 years of experience in preclinical research, preclinical operations, lab coordination, biopharma logistics, CRO project coordination, or similar roles.
Exposure to in vitro/ex vivo/in vivo preclinical research is a strong asset (hands‑on or theoretical understanding).
Strong understanding of biological research workflows (in vitro, ex vivo, in vivo).
Excellent organizational, multitasking, and operational planning skills.
Ability to interact effectively with CROs, vendors, and cross‑functional teams.
Knowledge of shipping requirements for biological materials (IATA, ADR) is a plus.
Proficiency in data documentation and tracking tools.
Strong communication skills and the ability to translate scientific needs into operational actions.
Proactive, detail‑oriented, and solution‑driven mindset.

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