Part-Time Operations Administrative Assistant

Part-Time Operations Administrative Assistant

Join to apply for the Part-Time Operations Administrative Assistant role at Italmatch USA Corporation
. Water Science Technologies, a company of Italmatch USA Corporation, seeks a highly organized and detail-oriented administrative professional to support our Operations Department. This role ensures smooth day‑to‑day operations and compliance with established procedures and policies.

• Enter orders into the ERP system.
• Locate and dispatch carriers for loads.
• Partner with Quality Control to complete certificates of analysis.
• Perform customer service by following up on shipments.
• Prepare production scheduling.
• Submit purchase orders for raw materials, warehouse transfers, and finished goods.
• Other office administrative duties as required.

• High school diploma or equivalent; additional qualifications in office administration or related field is a plus.
• Proven experience in an administrative role, preferably in an operations or similar environment.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
• Strong attention to detail and accuracy in all work.
• Exceptional communication skills, both written and verbal, with the ability to effectively interact with all levels of internal and external stakeholders.
• Ability to work independently and collaboratively in a team‑oriented environment.
• Strong problem‑solving skills, with the ability to anticipate needs and proactively address issues.
• Ability to maintain confidentiality and handle sensitive information with professionalism and integrity.
• Flexibility to adapt to changing priorities and work efficiently in a fast‑paced environment.

Must be able to lift up to 55 lbs.

This provides a general outline of responsibilities and qualifications for the Operations Administrative Assistant role. It is not intended to be exhaustive or all‑inclusive and may be subject to change based on the needs of the organization.

Entry level

Part‑time

Administrative

Chemical Manufacturing