Assistant Project Manager

About New England Lab

For over 35 years, New England Lab, a full-service specialty sub-contractor, has provided laboratory furniture systems that support breakthrough discoveries and scientific advancement. We are proud to have provided laboratory furniture solutions to some of the leading universities, biotech, government, corporate, industrial, and medical research facilities in the Northeast, Mid-Atlantic, and Carolinas.

New England Lab is seeking an Assistant Project Manager for our Baltimore office to help manage deliveries, schedules, installations and the growing project list in the Mid-Atlantic Area. You will be joining a highly skilled, streamlined, efficient and experienced team. The Assistant Project Manager (APM) needs to be focused, organized, and excel at bringing a high level of customer service to each job.

The APM is vital in helping to produce a quality of project that includes on time installation and maintains or improves profit in order to uphold our vision of quality, value, and service.

The Assistant Project Manager (APM) is responsible for coordinating, organizing, and communicating all aspects of a project including submittals, schedule, contracts, cost, production, changes, installation, and closeout. You will assist with schedules, additional work proposals, field dimensions, punch lists, installations, and the growing project needs in the Mid-Atlantic Area. Daily tasks include monitoring progress of current projects, checking material orders, creating and monitoring project schedules, jobsite organization and project information.

An APM should excel at multi-tasking, organization, and communication, respond well to instruction and direction, being proactive, and work as a team or independently. This is a full-time, salary position with standard hours 8am – 5pm reporting to the Regional Operations Manager. Hours may vary and are dependent on workload and scheduling.

• Assist PM as needed with office work, communications and organization
• Develop client relationships and build NEL’s reputation as the preferred laboratory furniture & equipment firm
• Attend project turnover meetings to ensure project information, scope and communication is accurate, timely and responsibilities are clearly defined
• Communicate with project team members to maintain current contract status for all projects
• Review purchase and delivery schedules in order to complete projects on time
• Check and confirm shop drawings, order acknowledgements and product data submittals for correct scope and product
• Travel throughout the territory as needed to jobsites for deliveries, field dimensions, meetings and coordination
• Help organize warehouse, incoming and outgoing project materials, jobsites, deliveries/shipments, project needs, project information, and supporting paperwork (shipping and receiving paperwork, packing slips, bill of lading, etc…)
• Deal with client concerns/issues and be able to work out solutions with client and PM in a positive manner
• Assist Project Manager regarding profitability by coordinating with purchasing department for buyout options
• Provide feedback to the PM to ensure proper job costing, reporting, closeout, and feedback
• Maintain job completion system (open items list) for 0 punch list items to eliminate return trips
• Track job notes and correspondence
• Learn and apply detailed knowledge of product line, applications and industries

• 1-3 years’ experience in construction - admin/organization, labor, project management or related field experience
• 4 year college degree preferred, HS degree required
• Proficiency in MS Office applications, email, internet and basic office infrastructure (printing/scanning)
• Ability to understand spatial layouts and design concepts
• Ability to lift up to 50+ lbs. using proper lifting techniques
• Safe, clean driving record (Employment contingent on clean Background Check).
• Able to coordinate information and schedules
• Well organized and able to appropriately prioritize tasks
• Ability to multi-task
• Professional communication and excellent customer service
• Estimating experience a plus
• Finance/Accounting experience a plus
• Experience…