Facilities Administrative Assistant

Job Description

The Facilities Administrative Assistant will provide administrative support and general clerical services for the Facilities department of HSMC.

This position is full-time 40 hours per week and reports directly to the Director of Facility Development and Maintenance.

• Schedule inspections for buildings, fire extinguishers, sprinklers, alarms, HVAC equipment, kitchen equipment, Board of Health, and Life Safety in accordance with regulatory timelines
• Assist maintenance staff with ordering parts and materials as needed
• Develop and maintain relations with executives, stakeholders and external parties
• Review and reconcile maintenance invoices for accuracy
• Process tickets, assign to maintenance staff, monitor progress, and run reports as necessary
• Perform administrative duties including composing documents for signature, generating reports, analysis of data, planning business conferences, assisting with administration of office procedures, and researching a variety of information requests
• Perform and/or assist others in assigned tasks related to information/communication flow
• Maintain and organize various records and files
• Monitor office supplies inventory and place orders as necessary
• Ensure optimal internal and external customer service

• High School Diploma required
• Minimum one to three years office experience
• Strong written and verbal communication skills
• Proficient in Microsoft Office products
• High level of attention to detail, organization, and ability to multitask

• Medical and Dental Insurance
• Tax Exempt Flexible Spending Plans
• 401(K) Retirement Plan
• Vacation, Sick and Holidays
• Professional Development and Educational Benefits
• Voluntary Benefits

Please visit our website c.org to learn more about our organization!

Selection for employment is made regardless of race, color, religion, creed, sex, sexual orientation, gender identity/expression, pregnancy or pregnancy-related condition, marital status, national origin, ancestry, age, disability, handicap, genetic information, someone who is a member of, applies to perform, or has an obligation to perform, service in a uniformed military service of the United States, including the National Guard, on the basis of that membership, application or obligation;

veteran status, or any other bases protected by law. HSMC participates in E-Verify.

$21-$21