Account Clerk IV - Hawaii Child Nutrition Program

Account Clerk IV, SR-13: $3,900.00 per month

• Determines necessary entries to reflect information not yet recorded; closes and reconciles accounts; summarizes accounts and transfers balances to other accounts such as permanent asset, liability and capital accounts;
• Segregates and groups accounts as they will appear on the balance sheet or other required statements;
• Receives, receipts and deposits cash collections of various kind and maintains or supervises the maintenance of appropriate records;
• Abstracts data reflecting financial conditions and cooperating results and presents the data in the form of prescribed statements and reports; may prepare a variety of reports and schedules reflecting more detailed information in specified account areas; prepares summaries of activities, reports or other data;
• Assigns work to others as required, and oversees work accomplishment;
• Determines various expenditures, purchases or other specific sources of action, basing decisions on rules of action, established policy or executive request;
• Makes estimates of operational procedures, needs or requirements, such as operating budgets, materials or space needed or numbers of items for clerical and administrative operations;
• Prepares purchase orders, and orders supplies, materials, equipment or contract services;
• Processes invoices and prepares vouchers for approval to authorize disbursement;
• Drafts operational guides, forms and other materials requiring specific knowledge of methods, procedures, policies or other information;
• May maintain inventory control records;
• May supervise one or more account clerical and other subordinates.

Except for the substitutions provided in this specification, applicants must have had work experience of the kind and quality described below and in the amounts shown in the following table:

Class Title General Experience Specialized Experience

Experience Total (years)

Account Clerk IV 1/2 3
* 3-1/2

• Some Account Clerk IV positions require that applicants possess supervisory aptitude. Supervisory aptitude is the demonstration of aptitude or potential for the performance of supervisory duties through successful completion of regular or special assignments which involve some supervisory responsibilities or aspects; by serving as a group or team leader, or in similar work in which opportunities for demonstrating supervisory capabilities exist;
  
  by completion of training courses in supervision accompanied by application of supervisory skills in work assignments or by favorable appraisals by a supervisor indicating the possession of supervisory potential.

Work experience which demonstrated knowledge of arithmetic and spelling and possession of the abilities to follow oral and written directions, to write simply and directly and to observe differences in words and numbers quickly and accurately.

Work involved in posting to accounting records and other systematizing of fiscal information; i.e., computing, classifying and recording numerical data to keep sets of financial accounting records complete and to derive reports therefrom. Such experience must have demonstrated knowledge of standard accounting classification