Office Engineer

Position Title: Office Engineer

About the Position

We are seeking Office Engineers at various levels to support large, heavy-civil infrastructure programs, including highways, roads, bridges, transit (including rail and bus), and airport projects delivered through both traditional and alternative methods. Your primary focus will be supporting day-to-day project operations by managing documentation, tracking submittals and RFIs, and coordinating with contractors, design teams, and client representatives. You will also assist with cost tracking, change order documentation, and other key project controls tasks to help ensure the project stays on schedule and within budget.

This posting is for future roles and not for a specific opportunity that is available right now. We accept applications and conduct interviews in advance of upcoming hiring needs. When a candidate is selected, their profile is activated in our talent pool for this specialty area. We notify our talent pool candidates first whenever we have a project need. This posting targets the Greater Washington DC area.

Responsibilities

• Support daily project operations by tracking and managing submittals, RFIs, meeting minutes, and other project documentation.
• Coordinate with contractors, designers, consultants, and client representatives to ensure timely responses and document flow.
• Assist with reviewing and processing change orders, tracking cost impacts, and maintaining accurate logs.
• Monitor construction schedules and support the integration of schedule updates with project records and reporting tools.
• Maintain and organize project files, drawing sets, and document control systems in accordance with project standards.
• Prepare status reports, log summaries, and other supporting documentation for project meetings and stakeholder updates.
• Assist in the preparation and review of pay applications, invoice packages, and procurement-related documentation.
• Participate in site visits, progress meetings, and coordination sessions as needed.
• Help ensure compliance with contract requirements, safety protocols, and applicable agency standards.
• Maintain project office, supplies, etc., and provide administrative support as needed.

Attributes

• Excellent written and verbal communication and interpersonal skills.
• Excellent multi-tasking and organizational skills.
• Collaborative mindset that fosters teamwork, trust, and positive relationships.
• Natural curiosity, problem-solving abilities, and a passion for continuous improvement.

Minimum Qualifications

• Bachelor's degree in construction management, engineering, architecture, or a related field, or equivalent combination of education and experience.
• 5+ years of relevant Office Engineer or similar experience working on heavy civil infrastructure projects.
• Familiarity with estimate preparation, processing of reviews and approvals, construction compliance requirements, materials, methods, and procedures.
• Experience working with contract documents, technical specifications, and construction drawings.
• Proficiency with industry standard document control software (e.g., SharePoint, E-Builder, Aconex, Procore, etc.)
• Proficiency with Microsoft Office Suite/Office 365 (e.g., Outlook, Teams, Word, Excel, PowerPoint, etc.)

Preferred Qualifications

• Project Management Professional (PMP) and/or Certified Associate in Project Management (CAPM).
• Experience with large (>$500M), complex, heavy-civil infrastructure projects that include highways, roads, bridges, transit (including rail and bus), and/or airport projects.
• Experience delivering projects through both traditional and alternative methods (e.g., DB, CM/GC, P3).
• Experience in Office Engineer roles supporting owners.
• Understanding of public agency procedures and contract compliance requirements (e.g., FTA, FAA, DOTs, etc.).
• Prior experience coordinating with contractors, design teams, and construction managers in a fast-paced project environment.
• Exposure to cost tracking, schedule management, or document control systems
• Experience with Microsoft Power BI, Oracle Cloud Analytics, or other dashboard KPI reporting software.

Compensation Details

The salary range listed for this role is $80k-$110k/year…