Infrastructure Project Coordinator; Heavy Civil

Position Title: Project Coordinator

We're seeking Project Coordinators at various levels to support large, heavy‑civil infrastructure programs—including highways, roads, bridges, transit (including rail and bus), and airport projects delivered through both traditional and alternative methods. Your primary focus will be supporting project managers and technical teams in tracking progress, coordinating documentation, and ensuring smooth communication across stakeholders. You will also help maintain project records, assist with scheduling and reporting activities, and contribute to the successful delivery of complex infrastructure programs.

This posting is for future roles and not for a specific opportunity that is available right now. We accept applications and conduct interviews in advance of upcoming hiring needs. When a candidate is selected, their profile is activated in our talent pool for this specialty area. We notify our talent pool candidates first whenever we have a project need. This posting targets the San Francisco Bay Area.

may include, but are not limited to, the following:

• Support daily project operations by coordinating schedules, documentation, and communication between internal teams and external stakeholders.
• Track and maintain project records, including submittals, RFIs, change orders, and supporting correspondence, using client‑approved project management software (e.g., Procore).
• Monitor daily activities and report on field progress, operational impacts, escort needs, and discrepancies.
• Coordinate scopes of work, work packages, and construction schedules; prepare draft correspondence and documentation for review and approval by project or task managers.
• Assist in preparing meeting agendas, taking minutes, and ensuring timely follow‑up on action items.
• Maintain accurate, up‑to‑date data in the project management system through direct entry or file uploads.
• Prepare punch lists at key contract milestones and assist with final inspections and close‑out documentation.
• Assist with the preparation of project status reports, progress summaries, staffing plans, and other reporting deliverables.
• Support financial tracking by developing or updating estimates, budgets, accruals, cash flows, and related documentation.
• Contribute to quality control and compliance by reviewing project documents for completeness, accuracy, and conformance with project implementation procedures.
• Provide guidance to project staff on documentation standards and proper use of project systems and procedures.

• Excellent written and verbal communication and interpersonal skills.
• Excellent multitasking and organizational skills.
• Collaborative mindset that fosters teamwork, trust, and positive relationships.
• Natural curiosity, problem‑solving abilities, and a passion for continuous improvement.

• Bachelor's degree in construction management, engineering, architecture, or related field, or the equivalent combination of education and experience.
• 5+ years of progressive experience in project/construction management for heavy civil infrastructure projects.
• Experience coordinating a project management team.
• Strong knowledge of principles and practices of project management and contract administration.
• Proficiency with industry standard project and construction management software (e.g., Primavera P6, TILOS, MS Project, Bluebeam, RSMeans, etc.).
• Proficiency with Microsoft Office Suite/Office 365 (e.g., Outlook, Teams, Word, Excel, PowerPoint, etc.).

• Master's degree in construction management, engineering, or architecture.
• Active professional certifications such as CCM (CMAA) or PMP (PMI).
• PE license in relevant jurisdiction(s).
• Experience with large (>$500M), complex, heavy‑civil infrastructure projects that include highways, roads, bridges, transit (including rail and bus), and/or airport projects.
• Experience delivering projects through both traditional and alternative methods (e.g., DB, CM/GC, P3).
• Experience in project management roles supporting owners.
• Experience with Microsoft Power BI, Oracle Cloud Analytics, or other dashboard KPI reporting…