Parttime Operations Coordinator Flex

Hourly/Flex Part-time Operations Coordinator Job Description

• Competitive salary
• Flexible schedule
• Opportunity for advancement
• Training & development
• Employee discounts

Chalk Sense, LLC is an NJ-based woman-owned small business building a social entrepreneurship venture in the experiential events space, putting together beautiful decor and immersive experiences for unforgettable events. We are looking for a motivated and community-impact driven Part-time Operations Coordinator to join our team in bringing exceptional events and experiences to families, organizations, and communities in Millburn, New Jersey and surrounding neighborhoods.

The Operations Coordinator will work closely with the team to support day-to-day operations, relationship nurturing with customers and collaborators, activity logistics tasks, marketing and outreach, decor, and other operational and coordination tasks. This role is ideal for someone who enjoys variety in their work, has a proactive mindset, and who shares our team's passion for delivering exceptional, elevated events while creating positive community impact, supporting local talent, and bringing memorable experiences to families and organizations.

• Provide customer and collaborator support, including nurturing relationships, answering questions, collecting inquiries, and ensuring positive experiences with stakeholders
• Assist with vetting and onboarding new stakeholders such as collaborators, instructors, customers, or partners
• Conduct market research and targeted outreach to support operational, business, and marketing initiatives
• Assist with marketing tasks such as content creation, social media posting, newsletter editing, or stakeholder communications as assigned
• Support event/session logistics, including coordination, ordering or purchasing supplies (reimbursed or provided), setup, decor, instruction, assistance, and/or light cleanup as needed
• Participate in feedback, planning and operational strategy input, suggesting improvements and solutions to enhance service quality and operational efficiency
• Be available for occasional events or tasks during evenings and/or weekends from time to time, subject to the Operations Coordinator's communicated availability (ability to be updated by Operations Coordinator anytime) and acceptance of individual engagements
• Gather, prepare, process, and/or maintain clear records, reports, or paperwork of activities, stakeholder interactions, purchases, and other operational needs
• Perform work in compliance with federal, state, and local requirements, company policies, industry best practices, and other requirements and standards, as well as evolving regulations and standards that may surface from time to time
• Organize, support, and/or join virtual and/or in-person meetings, sessions, or events as needed from time to time
• Work individually and collaborate effectively with team members, providers, and stakeholders to meet business and stakeholder goals
• Comfortable with operational related tasks in various areas such as administrative, human resources, communications, customer service, activity coordination and execution, design and decor, team building, stakeholder engagement and onboarding, providing feedback, marketing, business operations and logistics, and other ad-hoc operational tasks that may fall under candidate capabilities and/or interests
• Perform other related duties as assigned or modified by management to support evolving operational needs

• Excellent organizational, multitasking, and collaboration skills
• Excellent communication skills and fluency in English (both verbal and writing)
• Reliable punctuality and time management, especially when supporting in-person sessions or events in New Jersey
• Ability to adapt quickly to varied environments, stakeholders, and operational needs
• Proficiency in various mediums of communication and content formats including Microsoft Office or Google Suite, email, text messaging, phone calls, virtual meetings, documents, presentations, spreadsheets, newsletters, and social media
• Comfort interacting with individuals and groups of all ages, backgrounds, and identities
• Ability for occasional physical tasks, such as lifting supplies (up to ~10 pounds usually, potentially ~30-40 pounds rarely), setting up materials for activities artistically and accurately, supporting clean up of sessions, performing work accurately and safely, and to adapt spontaneously to the needs of a variety of…