Purchasing Manager

Incorporated in 1954, the City of Milpitas is a general law city with a council-manager form of government. Milpitas is a full-service city that includes Police, Fire, and water and sewer utilities. The City Council makes planning and policy decisions for residents and oversees the City's $292.3 million budget. Issues currently challenging the City include development, quality of life, and traffic.

The Finance Department provides fiscal strategies and operations for the City in accordance with City Council policies and relevant regulations, with a capable staff of 31 FTEs. The Department plans, manages, and directs programs and activities including fiscal policies, budgets, audited financial statements, compliance, transparency reporting, treasury, asset and debt management, procurement, risk management, utility fiscal services, business licenses, and customer service.

Milpitas has received the Government Finance Officers Association (GFOA) Distinguished Budget Presentation Award for 23 consecutive years and the Certificate of Achievement for Excellence in Financial Reporting for 30, as well as the California Society of Municipal Finance Officers (CSMFO) Excellence Award for its operating budget.

Under general direction of the Finance Director or designee, the Purchasing Manager plans, organizes, and directs the centralized purchasing and procurement activities of the City, including the acquisition of materials, supplies, equipment, and services. The Purchasing Manager directs Citywide contract administration, including the execution of agreements, amendments, and change orders; ensures compliance with the Milpitas Municipal Code, the California Public Contract Code, and applicable state and federal procurement regulations;

and administers the City's e-procurement platform and the purchasing and contract functions of the Tyler ERP system. This is a management-level classification that exercises full supervisory responsibility over assigned staff. This is a newly established classification. The Purchasing Manager will lead the Purchasing Division and continue to develop its policies, procedures, and systems.

The ideal candidate will have experience planning, organizing, and directing the centralized purchasing and contract administration activities of a public agency, including developing specifications and conducting Invitations for Bid, Requests for Proposal, Requests for Qualifications, and Requests for Quotation. The ideal candidate will have supervised and developed procurement staff; established Citywide or agency wide purchasing policies, procedures, and internal controls; administered ERP and e-procurement systems and a procurement card program;

and prepared staff reports and resolutions for a governing body. The ideal candidate will serve as a resource and trainer for City departments on procurement matters and will identify issues that require review by the City Attorney. A professional certification in public procurement and a Master's degree in a related field are highly desirable.

Receives general direction from the Finance Director or designee. Exercises direct and indirect supervision over professional, technical, and clerical staff.

Duties may include, but are not limited to, the following:

• Plans, organizes, and directs the operations of the Purchasing Division of the Finance Department.
• Supervises, trains, evaluates, and develops assigned personnel; supports staff career development and succession planning within the Purchasing Division.
• Establishes, maintains, and disseminates Citywide purchasing standards, policies, procedures, guides, and manuals.
• Conducts and administers competitive solicitations in accordance with the Milpitas Municipal Code, the California Public Contract Code, and the California Uniform Public Construction Cost Accounting Act (CUPCCAA).
• Manages contract administration and oversight of City contracts to ensure compliance with executed terms, conditions, and regulatory requirements.
• Directs the review of insurance requirements for Citywide contracting and ensures that required coverage and endorsements are obtained and maintained.
• Administers the City's e-procurement platform, the purchasing and contract functions of the Tyler ERP system, and the Citywide procurement card (P-Card) program.
• Administers and…