Senior Pay and Rewards and Pensions Administrator

ROLE SUMMARY

This role reports directly to the Pay and Rewards Manager and has accountability for:

• the smooth running of the monthly Payroll and ensuring the accurate and the timely processing of the weekly Expense runs
• ensuring compliance with both HMRC’s requirements and departmental procedures & controls
• Increasing the accuracy and efficiency of department’s processes.

This role reports directly to the Pay and Rewards Manager and has accountability for:

• the smooth running of the monthly Payroll and ensuring the accurate and the timely processing of the weekly Expense runs
• ensuring compliance with both HMRC’s requirements and departmental procedures & controls
• Increasing the accuracy and efficiency of department’s processes.

The role involves assisting the Pay and Rewards Manager and working alongside a team of three/four Payroll Administrators.

Payroll responsibilities include:

• Management of the payroll and expenses processes, ensuring accurate results within agreed deadlines
• Assisting with the process of the P11d/ payroll benefits and PSA processes in line with HMRC deadlines
• Processing of the company’s two pension schemes, ensuring compliance with auto-enrolment regulations and scheme Declaration requirements
• Assisting with the timely and accurate Gender Pay reporting
• Supporting with the annual audit by providing information and explanations in line with agreed deadlines
• Ensuring all key Payroll processes are appropriately mapped & documented and that the documents are kept up to date
• Understanding, anticipating and delivering customer (internal and external) needs whilst building effective relationships
• Positively responding to both internal and external customers through effective communication and personal accessibility
• Supporting the team during staff shortages/annual leave pinch points
• Analysing and reporting on payroll data.
• Auditing the payroll to make sure it satisfies all government regulations.
• Developing and refining payroll procedures.

Key internal relationships are with colleagues within the Finance team for day-to-day work and with colleagues from all around the business for payroll and expense queries, ad hoc queries, procedural matters and the embedding of Solus’s processes

• Key external relationships are with HMRC, the Aviva Payroll and Pensions teams.

• Risk & governance responsibilities, understanding the risks & controls relating to Accounts and knowing when a risk event should be reported
• Information Security & GDPR, preserving the confidentiality and integrity of information assets used in carrying out the role
• Asset management, ensuring that the company’s tools, materials, systems and software are used in line with its policies & procedures
• Participation in the identification and testing of Business Continuity plans for the recovery of key business activities

It is the individual’s own responsibility to ensure that their professional knowledge and job skills are kept fully up-to‑date.

These responsibilities are not to be regarded as exclusive or exhaustive. There may be other duties and requirements associated with the role which the company may reasonably require the post-holder to perform from time to time.

Flexible working is outside of core office hours may also be required on an occasional basis.

• Good understanding of payroll principles and legislation
• Good knowledge of Word/Excel/Outlook
• Significant experience in an SME environment
• Wide experience of all aspects of Payroll department work, including leaver calculations, holiday pay and SMP
• Experience of preparing payroll journals and…