Band 3 Administrator

Job Overview

We are seeking an enthusiastic & well organised individual to provide general administrative support to the services based across all of the healthcare departments. We are a small, well integrated team pivotal to enabling quality Health Care to be delivered to our patient group. We liaise closely with the Prison & external agencies. Full training in a supportive environment.

• Distribute post and process routine correspondence timely and confidentially.
• Act as first point of contact for the prison and external agencies.
• Provide secretarial support to the wider team using MSWord, MS Excel, C‑NOMIS and Systm One.
• Produce the daily patient movement list (PMMS).
• Respond to requests for medical records within set timescales.
• Scan and file patient records as required.
• Assist with recruitment process support pre and post interview.
• Allocate internal and external appointments.
• Order supplies including medical and stationery requirements.
• Maintain routine maintenance of equipment and treatment areas up to date.
• Provide statistical information as required.
• Support data collection exercises associated with core healthcare functions.

• General education to include O‑level or GCSE standard for English and Maths or equivalent.

• Previous office and administrative experience.
• Experience and knowledge of software programmes.
• Good standard of written and oral communication.

• Experience working within NHS department or secure settings environment.

• Develop and maintain high standards of accuracy and attention to detail.
• Prioritise and plan workload to meet deadlines and competing demands.

• Willing to develop own skills and knowledge.
• Maintain quality in own work.
• Flexible and able to provide admin cover in all healthcare areas.
• Able to work autonomously and within a team.