Project Support Coordinator

We are exclusively engaged to support a rapidly growing business based in Milton Keynes who are looking for a Project Assistant to join their high performing team at what is an exciting time of acquisition.

Given the dynamic culture ongoing growth, this is a fantastic and exciting place to build your career.

Reporting to the Head of Finance, you will work closely with the team Project Leads and/or Associate Directors to help maintain project momentum, support workflows and contribute toward a high-quality delivery.

This is an excellent opportunity for someone with strong administrative and coordination skills who thrives in a fast-paced, autonomous environment.

You will:

Support Invoicing:

• Maintain and update invoice schedules based on client fee structures.
• Ensure the timely approval and processing of invoices.
• Carry out credit control activities including checking payment run dates, confirming invoice status, and following up on overdue payments.
• Monitor and report against the debtor ledger to flag any risks.

Ensure Project Documentation & Compliance:

• Ensure all project-related documentation is complete, accurate, and compliant.
• Support Directors in maintaining organised records for audit purposes.
• Help ensure contracts, schedules, and fee agreements are organised, filed and accessible.
• Receive and manage project documentation such as appointments ensuring that contracts are reviewed by the legal team, co‑ordinated for signature and safely stored for future access.

Support in resource scheduling:

• Produce and maintain resource schedules in collaboration with Directors and Associate Directors.
• Support ongoing resource planning for both current and future pipeline of works.
• Help ensure alignment between scheduled resource time & future project pipeline feeding into project budgets or forecasts.

4. Provide general project finance support:

• Provide financial & administrative support to ensure smooth delivery across multiple live projects.
• Support in the coordination of internal meetings, reviews, and project reporting cycles.
• Assist with document preparation as required.

You have:

• Strong attention to detail with an ability to manage multiple tasks and deadlines.
• Confidence in communicating with internal teams and external clients.
• Financially literacy and comfort working with invoice schedules and payment tracking.
• Proficiency in Microsoft Office, particularly Excel.
• Experience in the use of project management system - CMAP or equivalent (preferred).

This role is based on-site in Milton Keynes.

For more information on this fantastic opportunity within a growing organisation please click to apply contact me at  for a confidential conversation today!