Executive Assistant

Position & Location

Executive Assistant – London, UK

Salary:
Competitive, based on experience

We are seeking a highly organised and proactive Executive Assistant with strong writing, research, and project coordination skills to support our growing portfolio of creative and public-sector projects. This role is ideal for someone with experience in bid and tender writing, who can also assist with day-to-day operations, project documentation, and executive support across multiple work streams. You will be a key part of a dynamic team delivering impactful projects in the creative, cultural, and public art sectors.

• Research and write compelling bids, tenders, proposals, and supporting documents
• Support the director with executive-level administrative tasks, calendar management, and communications
• Assist in preparing presentations, reports, and supporting materials for pitches and stakeholder meetings
• Conduct background research on opportunities, funding streams, competitors, and partners
• Track tender deadlines and manage submission schedules and documentation
• Coordinate across teams to gather required information and ensure timely delivery of proposals
• Maintain and update project timelines, budgets, and shared folders
• Liaise with external suppliers, clients, and collaborators professionally and promptly
• Support ad hoc tasks and contribute to a positive, productive working environment

• General administrative task
• Email Marketing
• Team Diary Management
• Minute Taking
• Manage Reports

• Proven experience supporting bid/tender writing or working in a business development or project support role
• Strong writing, editing, and document formatting skills
• Exceptional research and analytical skills
• Highly organised with the ability to manage multiple deadlines and priorities
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Experience with project management tools (e.g.  and )
• Email Marketing
• Confident communicator with strong attention to detail
• Able to work independently and take initiative when needed
• Knowledge of public sector or arts/cultural procurement is desirable but not essential

• A strong writer with a clear, professional tone
• Proactive, efficient, and solutions-focused
• Comfortable handling confidential and time-sensitive information
• Supportive team player with a can-do attitude
• Available to travel or commute within UK
• Ideally Driving