Legal Assistant

Legal Assistant

We are looking for a proactive and highly organised legal assistant to support our Residential Property team.

About Us:

Pictons is a well-established firm committed to delivering high quality legal services with a client focused approach.

The successful candidate will support fee earners and members of the residential property team with onboarding new clients, post completion and client-facing tasks, helping to deliver a high standard of legal service.

Location: Caddington/Tring/Milton Keynes

Salary: Market Rate

Job Type: Full time

Reports to: Head of Residential Property

• Opening/closing files – dealing with onboarding clients in line with the Firm’s policies and procedures.
• To receive clients and visitors to the office, ensure meeting rooms are booked, and clients access needs are addressed.
• Providing written quotes for transactions and taking details for new enquiries and to chase all enquiries and aim to convert quotes.
• Reviewing titles and raising enquiries or assisting with replying to enquiries raised by the other side solicitor.
• Researching and communicating suitably with third parties to obtain information relating to property.
• Reviewing and preparing search report.
• Producing exchange letters on files.
• Follow instructions for the preparation of files for completion.
• Oversee completions files.
• Post completion work – dealing with the payment of Stamp Duty on the day of completion; registration formalities following completion within deadlines; dealing with requisitions raised by the Land Registry and queries from lenders.
• Dealing with post – incoming and outgoing.
• Assisting others in the department during absence and periods of high workload.
• Assisting other departments with their duties and performance as and when the business need arises.
• Making and receiving telephone calls on behalf of other members of the team, keeping a log of all calls and making suitable telephone attendance notes.
• Maintain all key dates and deadlines in the department calendar and set reminders with key personnel to avoid missed deadlines.
• To assist in the retrieval of deeds and files from storage.
• Deal with all enquiries received via the firm’s ‘info’ email address.
• To abide by the Firm’s policies and procedures as set out in the Office Manual, Employee Handbook and other associated documents.
• Any other duties that may reasonably be required.

• Previous experience as a legal assistant or secretary
• Strong administrative and organisational skills with excellent attention to detail.
• Confident in working with case management systems and Microsoft Office applications.
• Ability to communicate effectively with clients and colleagues at all levels.
• Demonstrate high standards of client service
• Ability to prioritise workload and work under pressure to meet deadlines

• A friendly and supportive working environment.
• Training and development opportunities.
• Competitive salary and benefits package.
• The opportunity to be part of a growing and client-focused legal practice.

If you are a people-orientated professional with a passion for excellent client service, we would love to hear from you.