Project Administrator

Job Location:

Milton Keynes, Remote/Hybrid

Department: IET Professional Services

Closing Date: 29 July 2026

Weekly

Working Hours:

37

Contract Type:
Fixed Term Contract

Fixed Term

Contract:

End Date: 12 months from start date

Welsh Language:
Not Applicable

The Open University is the UK’s largest university, a world leader in flexible part-time education combining a mission to widen access to higher education with research excellence, transforming lives through education. Find out more about us and our mission by watching this short video (you will be taken to You Tube by clicking this link).

As a Project Administrator, you will provide effective administrative, financial and coordination support across multiple projects within Institute of Educational Technology (IET). The role ensures that project documentation, processes and systems are maintained accurately, supports projects managers with day-to-day operational requirements, and contributes to the smooth running of project activities, events, and communications.

• Maintain project budgets by updating spreadsheets, monitoring expenditure, logging commitments, and reconciling budgets in line with University processes.
• Raise purchase requisitions and maintain accurate financial records.
• Arrange and book project funded travel, ensuring compliance with university policies and procedures.
• Raise and monitor contracts, track payments, and liaise with the Project Team in RIS to ensure timely processing.
• Maintain project folders and documentation, ensuring information is accurate, accessible and up to date.
• Monitor academic time allocations and ensure records are maintained appropriately.
• Maintain the IET Activity Tree, updating successful project codes as required.

• Provide day-to-day administrative support to project managers and project teams, responding to routine enquiries and requests.
• Maintain project related spreadsheets, mailing lists, and shared resources.
• Update project websites, SharePoint sites and Teams spaces, ensuring content remains current and accurate.
• Organise project events, including room bookings, catering, materials and logistical arrangements.
• Attend project meetings where required, taking notes and following up on agreed actions.

• Prioritise and manage own workload, maintaining awareness of team priorities and supporting colleagues when necessary.
• Build effective working relationships across IET and RIS, contributing to a collaborative team environment.
• Provide guidance to colleagues on routine processes, policies and administrative procedures.

• Contribute to IET networks and communities of practice, supporting the sharing of good practice and helping to solve common issues.
• Support the wider work of IET, undertaking additional duties as agreed with the line manager.

• A good standard of general education, including English and Maths at GCSE/GCE level Grade C or equivalent experience, and a commitment to reflection and professional development.
• Strong communication and interpersonal skills, with the ability to build trust, establish constructive relationships and work collaboratively and effectively in a team.
• Effective organisational skills, with the ability to remain flexible, use initiative, work independently, and solve problems proactively.
• Ability to handle sensitive and confidential information, work accurately, and to manage/manipulate data appropriately.
• Proficient digital skills, with experience using Microsoft Office, SharePoint, Teams, Ariba and Clicktravel.
• Ability to carry out the role in a way that is consistent with equality legislation and University policies.
• Experience providing administrative support in a complex organisation.
• Experience supporting projects, events or financial processes.

If you have any questions, or need support or adjustments relating to your application, or the recruitment process, or the role, please contact us on or email quoting the advert reference number.

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