Project Executive | Volkswagen Group Calex

About Us

Calex specialise in the design, development, and delivery of innovative learning programmes, predominantly within the automotive retail industry, including management, technical, aftersales and apprentice training. More recently we have begun working with forward-thinking companies within the logistics, food & beverage, and pensions sectors to enhance their training proposition via the implementation of Virtual Learning Environments, Live Broadcasting and Social Learning Platforms.

Our Corporate Vision is to ‘Deliver inspirational, technology rich, fully integrated and personalised learning programmes that deliver beyond expectation’ and we work in close partnership with our clients to identify and implement innovative and effective learning solutions.

To learn more about Calex, please visit our website at

We are currently seeking to recruit a Project Executive to join the Technical Training team at the Volkswagen Group National Learning Centre in Milton Keynes.

The successful candidate will ensure that product launches, new course development, blended learning and a variety of tactical projects are delivered to timescales and budget.

Candidates should ideally have a Learning & Development background, and possess significant demonstrable project coordination experience, with evidential first‑hand working experience of web‑based project management software and reporting mechanisms.

This is an exciting opportunity to join one of the most successful and innovative automotive organisations in an important role which will help drive current and future success of the National Learning Centre’s retail training programmes.

• Collaborative and inspiring, and can work towards a common vision with a can‑do attitude
• Flexible and adaptable and can demonstrate willingness to consider, adapt and adopt new approaches
• Accountable and reliable, with the ability to communicate clearly and effectively about progress and challenges
• Open and honest, with the ability to adjust communication style according to individual’s preferences

• Effective communication skills both written and verbal through email, project plans, Teams calls and PowerPoint (not exhaustive)
• Attention to detail, ensuring all elements have been checked before being communicated to the wider business
• Confident communication with all stakeholders at all levels
• Accurately articulate project status’ including successes and risks

• To multitask and prioritise and determine between urgent and important
• Follow end‑to‑end processes whilst identifying opportunities for efficiency
• Identify and report risks or issues that can affect key deliverables
• To take a proactive approach to managing projects so we’re always on the front foot and able to identify risks and solve problems

• Build and maintain strong and effective relationships with all stakeholders
• Proactively manage expectation using a variety of reporting methods

• Facilitate project meetings taking the lead when required
• Create and distribute meeting minutes and outline key responsibilities, decisions and actions
• Create SMART project/action plans
• Report on budgetary spend
• Demonstrate good documentation management at all times
• Ensure attention to detail

• Demonstrate good organisational skills
• Manage your time, and that of other key stakeholders efficiently
• Work at pace and adhere to project deadlines

• Experience in project coordination
• Experience in coordinating multiple projects simultaneously
• An effective communicator both written and verbal
• Proven and demonstrable experience of managing…