Events Coordinator – On Site

Location: Milton Keynes
Department: Marketing
Job Type: Full-time

Are you passionate about organising high-quality events and ensuring everything runs smoothly from start to finish? If so, we have the perfect opportunity for you!

Makita is a global leader in power tools and outdoor equipment, known for delivering high-quality products that meet the needs of professionals and end users alike. At Makita UK, we’re looking for a dedicated Events Coordinator to join our dynamic Marketing team. You’ll be responsible for managing a wide range of events, including conferences, seminars, company product events and external exhibitions.

If you’re a highly organised, proactive individual who thrives in a fast-paced environment, we want to hear from you!

• A Brand You Can Trust: Join a global leader in high-performance power tools and outdoor equipment.
• Career Development: We believe in developing our people. With Makita, you’ll have access to ongoing training, career growth opportunities, and support to help you reach your full potential.
• Work-Life Balance: We offer competitive salaries and the opportunity to work with a team that values collaboration.
• Be Part of the Team: Our culture is innovation, and a commitment to excellence—everything we do is driven by our commitment to our customers and products.

As an Events Coordinator at Makita UK, you will be responsible for the planning, coordination, and execution of various corporate and promotional events. Your role will involve working closely with internal teams and external suppliers to ensure the success of each event.

• Client Liaison and Event Planning – Liaise with internal clients to understand their event requirements and goals. Create detailed proposals for each event, including timelines, venues, suppliers, staffing, and budgets.
• Planning & Creation of Innovative Events – Develop creative and innovative event concepts to enhance event experiences and achieve strategic goals.
• Accommodation & Venue Management – Book and inspect hotel accommodations, meeting facilities, banquet and catering functions, and other spaces necessary for events.
• Proposal Review – Review venue proposals and associated costs.
• Reporting – Report to Marketing Manager regarding venue options & costs.
• Contract Administration – Check & administer venue contracts for company events.
• Customer Communications – Manage communications for customer invitations & replies/confirmations to Makita UK customers.
• Internal Communications – Communicate information to colleagues for company events, meetings and sales conferences.
• Site Visits – Visit external exhibitions to review requirements and opportunities.
• Promotion and Publicity – Collaborate with the sales and marketing teams to publicise and promote the events. Manage event promotions through various channels to ensure high attendance and engagement.
• Pre-Event Preparation and Coordination – Organise guest speakers, delegate packs, and all other pre-event materials. Ensure all event-related tasks are on track and completed within the given time frames.
• On-Site Event Management – Oversee event logistics and coordination on the day of the event to ensure everything runs smoothly. Manage suppliers, handle client queries, and troubleshoot any last‑minute issues. Supervise any onsite staff or contractors, providing full briefings as necessary.
• Safety, Compliance, and Legal Obligations – Organise necessary facilities such as parking, security, first aid, and hospitality.
• Post-Event Evaluation – Conduct post-event evaluations to assess the success of the event. Gather feedback and insights to improve future events and inform best practices.
• Event Breakdown and Venue Clearance – Oversee the dismantling and removal of the event. Ensuring that the venue is cleared efficiently, and all equipment is returned.

• Organisational
  
  Skills:
  
  Ability to manage multiple tasks and projects simultaneously in a fast‑paced environment, dealing with administration across each event.
• Attention to Detail: Strong eye for detail, ensuring all aspects of…