Coordinator, Travel

Job Title
:
Coordinator, Travel

Reports To
:
Supervisor, Travel

Working Hours
: 14:00 to 22:00

Place of Work
: UK HQ, Mill Court, Milton Keynes, Buckinghamshire MK12 5EU

In Office Days
:
Monday, Tuesday & Thursday with Wednesday & Fridays remote

Other
:
Full Time / Mobile

The Travel Coordinator is responsible for organizing and managing travel arrangements for employees, clients, or executives. This role ensures that all travel-related needs, such as transportation, accommodation, and itinerary planning, are handled efficiently and cost-effectively. The coordinator also liaises with travel agencies, suppliers, and vendors to secure the best travel deals, while maintaining a high standard of customer service. This position is offered on an initial 12‑month fixed‑term contract, with potential for extension or conversion to a permanent role.

• Travel Management:
  Provide end‑to‑end travel solutions, including flight, hotel, and transportation bookings, tailored to individual needs and company guidelines.
• Efficient Multitasking:
  Manage multiple travel requests simultaneously, ensuring timely completion and exceptional customer service.
• Recordkeeping:
  Maintain accurate records of all travel arrangements, payments, and itineraries for easy reference and reporting.
• Travel Preparation:
  Provide travellers with detailed itineraries, maps, guides, and essential travel information as and when required.
• Proactive Issue Resolution:
  Address and resolve any travel‑related issues or concerns promptly and effectively.
• Cost‑Effective Travel Sourcing:
  Research and negotiate competitive travel options to meet location and budget requirements.
• Reservation and Payment Management:
  Handle all reservations, payments, and cancellations efficiently.
• Comprehensive Travel Research:
  Compare and analyse various travel options to identify the best deals and value.
• Financial Management:
  Monitor and reconcile credit card expenditures, ensuring accurate expense reporting and VAT recovery.
• Emergency Contact:
  Serve as the primary point of contact for travel‑related emergencies during out‑of‑office hours, on a rotating on‑call basis shared across the Travel Team, including weekends.
• Customer Service:
  Provide high‑quality customer service to travellers, addressing any concerns or issues promptly.

• Ability to handle travel‑related issues and emergencies calmly and efficiently.
• Good verbal and written communication skills.
• Excellent time management skills.
• Willingness to adapt to and learn new technologies.
• A dynamic and innovative professional with a forward‑thinking attitude and approach.
• A committed individual.
• The ability to work under own initiative.
• Able to work under pressure and take instructions from the line manager and colleagues.
• Demonstrate passion for results.
• Interaction with internal members of staff and external clients and suppliers in a courteous and efficient manner is essential at all times.
• Enthusiasm and positive attitude with a commitment to contribute to the growth of the business.

• Previous experience in fast‑paced environments essential; travel booking or administrative experience a plus.
• Good understanding of Microsoft Office, including a strong understanding of Microsoft Excel.

• Competitive Salary
• Company Pension
• 25 days paid holiday excluding Bank Holidays
• Paid parental leave
• Computer (Mac/Windows)
• Company Phone Allowance
• Flexible working (office/remote)
• Employee Assistance and Wellbeing Programme
• Childcare Support Policy
• Employer Sponsored Vision Programme

DIVERSE IS WHO WE ARE. Way more than a box to check, diversity is core to RWS Global culture. We value it, promote it, protect it and hire it. All differences are welcome here. We know for a fact that each employee’s individual background, life experiences, knowledge, self‑expression, and capabilities are a contribution to our culture, as well as our reputation and achievements.

So, bring all of who you are, no questions asked.