Assistant Production Manager

Job Details

Job Title:

Assistant Production Manager

Reports To:

Director, Production & Operations | Land Production, UK

Place of Work: UK

Other:
Full Time

As the world’s largest producer of groundbreaking live entertainment, and a leading force in the themed entertainment industry, RWS Global creates meaningful connections and customized experiences spanning from theatrical productions to events, multimedia and more. In 2024, the entertainment leaders expanded capabilities into live sporting events with the introduction of RWS Global Sports. Headquartered in New York, London, Cincinnati, Orlando, Sydney, and Riyadh, with dedicated RWS Studios in NYC and the UK to serve its vast talent pipeline and client base, RWS Global serves major brands and corporations, theatres, cruise lines, sports properties, live venues, parks, resorts and more.

Offering end-to-end services from ideation to operations, RWS Global’s team of world-class designers, creators, producers and visionary talent provide unrivaled scale, producing over one million live moments every day and employing over 8,000 individuals worldwide.

The RWS Global roster of clients includes Apple, Azamara, The Coca-Cola Company, Commonwealth Games, Crayola, Europa-Park Resort, Ferrari World Abu Dhabi, The FRIENDS™ Experience by Original X Productions, Hard Rock Resorts, Hershey Entertainment & Resorts, Holland America Line, Iberostar Hotels & Resorts, International Cricket Council, Invictus Games, Lionsgate, Marella Cruises, MSC Cruises, Roompot, Rugby World Cup, Six Flags, Space Center Houston, TUI Group, Vera Wang, Warner Bros.,

Disney’s The Lion King on Broadway, Chicago the Musical, Christmas Spectacular Starring the Radio City Rockettes and more.

The EU Assistant Production Manager supports the successful planning, coordination, and execution of live entertainment productions across the UK and EU Merlin Theme Parks. Working closely with Production Management teams, this role assists with production logistics, scheduling, budget tracking, resource coordination, vendor management, and on-site execution to ensure projects are delivered safely, efficiently, on time, and within scope.

This role requires a highly organized and detail-oriented professional who can effectively manage multiple priorities while supporting cast, crew, technical teams, vendors, and client stakeholders. The Assistant Production Manager serves as a key operational partner to the Production Manager, helping to drive day-to-day project activities and maintaining clear communication across all departments to support the successful delivery of world-class entertainment experiences.

• Relationship Management: Support the Production Manager in delivering world-class customer service and maintaining positive relationships with clients, park stakeholders, vendors, contractors, cast, and crew.
• Production Planning & Scheduling: Assist in the development and maintenance of production schedules, timelines, project trackers, call sheets, and workflows to support the successful delivery of productions.
• Resource Coordination: Coordinate production resources including personnel, vendors, equipment, materials, accommodations, transportation, and site logistics to support project requirements.
• Budget Tracking & Administration: Support the Production Manager with budget administration, purchase tracking, expense reconciliation, invoice processing, vendor payments, and cost reporting to help maintain budget compliance.
• Vendor & Contractor Coordination: Assist with vendor, freelancer, talent, and contractor onboarding, communications, scheduling, logistics, and deliverable tracking while ensuring compliance with project requirements and company standards.
• Cast and Crew Scheduling, Support and Communication: Coordinate staffing schedules, travel arrangements, accommodations, onboarding documentation, and end-to-end communications for cast members, production crews and technical personnel.
• Logistics & Operations: Support all production logistics including venue coordination, transportation, permitting, equipment movement, shipping, receiving, storage, and…