Production Coordinator

JOB DETAILS

Job Title:

Production Coordinator

Reports To:

Director, Production & Operations | Land Production, UK

Place of Work: UK

Other:
Full Time

As the world’s largest producer of groundbreaking live entertainment, and a leading force in the themed entertainment industry, RWS Global creates meaningful connections and customized experiences spanning from theatrical productions to events, multimedia and more. In 2024, the entertainment leaders expanded capabilities into live sporting events with the introduction of RWS Global Sports.

Headquartered in New York, London, Cincinnati, Orlando, Sydney, and Riyadh, with dedicated RWS Studios in NYC and the UK to serve its vast talent pipeline and client base, RWS Global serves major brands and corporations, theatres, cruise lines, sports properties, live venues, parks, resorts and more. Offering end‑to‑end services from ideation to operations, RWS Global’s team of world‑class designers, creators, producers and visionary talent provide unrivaled scale, producing over one million live moments every day and employing over 8,000 individuals worldwide.

The RWS Global roster of clients includes Apple, Azamara, The Coca‑Cola Company, Commonwealth Games, Crayola, Europa‑Park Resort, Ferrari World Abu Dhabi, The FRIENDS™ Experience by Original X Productions, Hard Rock Resorts, Hershey Entertainment & Resorts, Holland America Line, Iberostar Hotels & Resorts, International Cricket Council, Invictus Games, Lionsgate, Marella Cruises, MSC Cruises, Roompot, Rugby World Cup, Six Flags, Space Center Houston, TUI Group, Vera Wang, Warner Bros.,

Disney’s The Lion King on Broadway, Chicago the Musical, Christmas Spectacular Starring the Radio City Rockettes and more. For more information, visit

The Production Coordinator provides administrative, logistical, operational, and project support to the Land Production team across multiple projects, attractions, installations, seasonal events, and operational contracts. Working under the guidance of Production Managers, Assistant Production Managers, and Directors, this role helps ensure that production activities remain organized, on schedule, and properly documented while supporting successful project delivery from planning through operation.

The Production Coordinator serves as an administrative point of coordination between internal departments, clients, vendors, contractors, and project teams. This role is responsible for maintaining project documentation, schedules, meeting records, procurement support, budget tracking, travel coordination, reporting, and operational readiness activities that enable project teams to execute efficiently and effectively. The position is ideal for an individual seeking to develop a long‑term career in themed entertainment, attraction operations, live experiences, and production management.

• Assist Production Managers and project teams in coordinating day-to-day project activities.
• Maintain project schedules, trackers, action item logs, meeting notes and distribution lists, and project documentation.
• Organize project files, meeting records, reports, and production documentation.
• Schedule meetings and distribute agendas, notes and follow-up actions.
• Track project deliverables, deadlines, and milestones to ensure timely completion.
• Support project closeout activities and lessons learned documentation.

• Support budget preparation, maintenance, and tracking activities.
• Assist with purchase orders, vendor invoices, expense reports, and payment tracking.
• Maintain project cost trackers and assist with forecasting updates.
• Support reconciliation of project expenses and budget reporting.
• Coordinate with Finance regarding project‑related financial documentation.

• Assist with procurement activities including vendor communication, quotations, and purchasing support.
• Coordinate material orders, rentals, equipment deliveries, and logistics.
• Communicate with vendors regarding shipping schedules, delivery requirements, and project needs.
• Track vendor deliverables and maintain…