Accounts Assistant

About the Job:

Greenjets are looking for a meticulous Accounts Assistant to support our accounts payable and payroll functions. This role suits someone who is part‑qualified or fully qualified in AAT, highly organized, and confident working in a fast‑paced operational environment. You’ll be responsible for accurately inputting payroll data — including overtime and shift allowances — as well as processing staff and travel expenses.

• Process purchase invoices, staff expenses, and supplier payments, ensuring all entries are accurately coded to the correct project codes.
• Reconcile bank accounts and credit card statements on a regular basis, maintaining accurate and up-to-date financial records.
• Collect and verify receipts from staff to ensure compliance with company policies.
• Support the preparation of monthly management accounts, including journal entries and reconciliations.
• Follow up with suppliers to obtain missing invoices and resolve discrepancies.
• Review aged payables, investigate discrepancies, and assist with clearing outstanding balances.
• Assist in preparing the weekly/monthly payment run and present to the Manager for review and approval.
• Carry out general administrative tasks, such as filing, document management, and data entry, to support the finance team.

• AAT Level 2–4 (part‑qualified or fully qualified)
• Training or certification in payroll administration (e.g., CIPP Foundation level)
• Experience processing weekly or monthly payroll in a fast‑paced environment
• Handling overtime, shift allowances, bonuses, and other variable pay elements
• Managing staff expenses, including mileage, subsistence, and travel claims
• Using payroll or finance systems such as Sage, Xero, SAP, iTrent, or similar
• Reconciling payroll reports and supporting month‑end processes
• Strong attention to detail and ability to work to tight deadlines