Post exchange specialist

Evolve Law is an innovative law firm dedicated to transforming the residential conveyancing market. By combining exceptional customer service with advanced technology, we deliver a seamless and efficient experience for our clients. Our commitment to innovation and client satisfaction ensures that individuals and families receive the high-quality service they deserve. Based on a client-first philosophy, we strive to set new standards in modern legal services.

In this new role, you will be working closely with our Legal and Finance teams to ensure the smooth, compliant and timely conclusion of all residential property transactions from the point of exchange through to completion.

Working in a busy fast-paced environment, this role requires exceptional attention to detail, strong organisational skills, and a proactive approach to managing all post-exchange formalities.

You’ll be responsible for looking after conveyancing files from the point that contracts are exchanged up to the legal completion date. Key responsibilities will include:

• Final review of legal documents on the file, ensuring all are in order, have been signed correctly and remain in-date.
• Pre-completion searches have been conducted, including priority searches with Land Registry and bankruptcy checks on clients, as required.
• Confirming COT submission and release of funds with Lenders.
• Liaising with other firms within the chain to co-ordinate final completion logistics and ensure the same are in hand.
• Review of draft financial statements and bills for clients, ensuring all fees have been included and all relevant items have been correctly accounted for (such as redemption statements, estate agent invoices, management company statements).
• Review drafted SDLT returns and send to the Legal teams for approval.
• Preparation of completion packs and associated documentation for sign off in accordance with practice timescales.
• Liaising with Accounts to ensure awareness of completion dates, that all final balances are correct and:
• any final balances are received from clients in order for legal completion to take place.
• all required documentation is in place for proceeds balances to be distributed on completion.

We are seeking candidates who have:

• Exceptional attention to detailand accuracy in document preparation and financial reconciliation.
• Strong organisational and time management skills, with the ability to manage multiple files and prioritise a busy workload.
• Excellent written and verbal communication skills for liaising with clients, solicitors, and third parties.
• Exceptional data entry skills, and high proficiency in IT systems, including the proven ability to quickly learn new software.

The following knowledge and attributes would be highly desirable, but not essential as full training will be given:

• Experience working within a residential conveyancing department, with a strong focus on post-exchange/post-completion work.
• Experience in using aCase Management Systemand online portals (HMRC, HMLR, Lender portals).
• Experience in dealing with post-completion formalities
• Submitting Land Registry Applications (AP1s).

We believe in being transparent so here’s some things we think you should know if you’re considering working for us…

• We’re specialists in all aspects of residential conveyancing – and we like to blow our own trumpet, because we’re pretty good at it too!
• Though we have a lot of repeat clients, we also enjoy some great relationships with Estate Agents and new build developers, both locally and further afield.
• Our MD enjoys technology – so we’re mainly paperless and continually looking at ways we can streamline. This can be a very different style of working to traditional practices and can take a while to get used to, but with so many benefits in efficiency and service delivery, we wouldn’t go back!
• We’re really busy, all the time; you should expect targets and KPIs to form part of your role. With this in mind, expect to participate fully in active performance management designed to help you achieve amazing results.
• Customer service is mission critical;…