Administrator, Procurement

Job Title:

Administrator, Procurement

Reports To:

Manager, Procurement

Working Hours:

Normal office hours are 09:30 to 17:30, Monday – Thursday, 09:30 to 17:00 Friday

Place of Work: UK HQ, Mill Court, Milton Keynes, Buckinghamshire MK12 5EU
(Wed and Fri-remote)

Other:
Full Time

RWS Global is the world leader in groundbreaking live moments across entertainment and sports, creating customized guest experiences spanning theatrical productions, live events, immersive destinations, multimedia and consumer products.

RWS Global is headquartered in New York, London, Cincinnati, Shanghai, Orlando, Sydney and Riyadh with dedicated RWS Studios in NYC and the UK to serve its vast talent pipeline and client base. With a focus on entertainment and sports experiences, RWS Global serves major brands and corporations, theaters, cruise lines, sports properties, live venues, parks, resorts and more. Offering end-to-end services from ideation to operations, RWS Global’s team of world-class designers, creators, producers and visionary talent provide unrivaled scale, producing over one million live moments every day and employing over 8,000 individuals and performers worldwide.

The RWS Global roster of clients includes Apple, Azamara, The Coca-Cola Company, Commonwealth Games, Crayola, Europa-Park Resort, Ferrari World Abu Dhabi, FIFA, The FRIENDS™ Experience by Original X Productions, Hard Rock Resorts, Hershey Entertainment & Resorts, Holland America Line, Iberostar Hotels & Resorts, International Cricket Council, Invictus Games, Lionsgate, Merlin Entertainments, MSC Cruises, NFL, Six Flags, Space Center Houston, TUI Group, Vera Wang, Warner Bros.,

Disney’s The Lion King on Broadway, Christmas Spectacular Starring the Radio City Rockettes and more. For more information, visit

Based at our Milton Keynes headquarters, the Procurement Administrator sits within the Global Procurement team and reports to the Procurement Manager. The role is primarily focused on providing administrative and operational support to the Buyers and Purchasing Coordinators within the team, enabling the efficient delivery of procurement activities across the business.

Acting as a central point of coordination, the Procurement Administrator is responsible for supporting the procurement lifecycle through activities such as processing purchase requests, raising and tracking purchase orders, maintaining procurement records, coordinating supplier onboarding, managing documentation, and supporting supplier and stakeholder communications. The role helps ensure purchasing activities are completed accurately, efficiently, and in accordance with company policies and procedures.

While the position does not have direct sourcing or negotiation responsibility, the Procurement Administrator plays a key support role to the wider procurement function by assisting Buyers with supplier management, tender administration, reporting, data management, and other procurement-related activities that contribute to successful project delivery and value for the business.

The role also supports procurement operations across our wider group of entities, working collaboratively with internal stakeholders to ensure compliance with global procurement policies, processes, and governance standards while providing effective administrative support to the Procurement team.

Role & Responsibilities:

• Provide day-to-day administrative support to the Procurement team, assisting Purchasing Coordinators with purchasing activities across the business.
• Process purchase requisitions and raise purchase orders accurately and in a timely manner in accordance with approved budgets and company procedures.
• Maintain procurement systems, records,…