Buying Administrator

About Us

Located in Milton Keynes, F&F Stores is a rapidly expanding E-commerce business that thrives on bringing licensed products from beloved brands like Disney, Marvel, Minecraft and iconic football clubs directly to your doorstep.

Our high-quality products include a wide range for the whole family, from toys and fashion to home accessories and beauty items, found on popular E-commerce marketplaces and our own e-commerce website.

Location: Office-based, in Milton Keynes

Contract: Full-time, Permanent

Number of vacancies: 1

Salary: £28,000

We are seeking a meticulous Buying Administrator to support our buying team with a strong emphasis on quality control, image verification, accurate data entry, and product information validation. This role is essential in ensuring that product listings and purchasing decisions are based on high-integrity data and visuals.

• Quality Control (QC)
• Inspect physical product samples for compliance with quality standards.
• Verify that incoming products meet approved specifications and vendor agreements.
• Report any inconsistencies or quality issues to the Buying team.
• Image & Visual Checks
• Take clear, well-lit photos of product features and packaging using in-house equipment.
• Ensure images meet brand standards and platform requirements (angles, resolution, backgrounds).
• Upload and tag images correctly in the product management system (e.g., Store Feeder).
• Data Entry & Product Setup
• Input accurate and complete product data into Store Feeder (e.g., SKUs, titles, dimensions, materials, weights).
• Maintain and update product listings with correct and validated information.
• Cross-check product data with supplier documents to ensure accuracy.
• Attention to Detail
• Audit purchase orders and supplier confirmations to ensure alignment with approved specs.
• Proofread product descriptions and listing content before final upload.
• Track and report anomalies or discrepancies in product data or images.
• Review & Root Cause Analysis for Poor Reviews
• Monitor and analyse customer reviews for recurring product issues or complaints.
• Investigate potential root causes for negative feedback (e.g., misleading images, inaccurate descriptions, defects).
• Escalate findings to the relevant internal teams for correction or action.

• Strong attention to detail, especially when working with product data and images.
• Comfortable using digital cameras or smartphones for in-house product photography.
• Familiarity with Store Feeder or similar inventory/order management systems.
• Analytical mindset to identify issues and trace root causes in customer feedback.
• Good communication skills for coordinating with suppliers and internal departments.

• Excel / Google Sheets
• Store Feeder (Product Listing and Inventory Management)
• Communication tools (e.g., Slack, Email, Zoom)

• Detail-obsessed and methodical.
• Strong communicator, especially when flagging issues or clarifying specs.
• Self-starter with a proactive approach to spotting and correcting errors.
• Enjoys working with both product and process data.

• Casual dress
• On-site parking
• Regular social events including summer & end of year parties.
• Spontaneous employee well-being treats
• 1 extra day off on your birthday
• Vouchers at Christmas to shop with F&F
• Staff Purchases
• NEST Pension
• Private medical insurance with Vitality Health with various benefits including discounts on a gym membership.