Billing Coordinator - Acton

If you enjoy working with numbers, spotting discrepancies, staying organized, and knowing the details you manage have a direct impact on the business, you’ll likely enjoy this role.

As our Billing Coordinator, you’ll play an important role in keeping our financial operations accurate, timely, and running smoothly. This is a hands-on, detail-focused role in a busy finance environment. You’ll work with a high volume of transactions and deadlines, so staying organized and knowing what needs attention first is important. You’ll also work with colleagues across our Transportation and Finance teams to make sure shipments are billed correctly, payments are processed accurately, and outstanding balances are followed up on.

Fraser Direct is a provider of end-to-end supply chain services in the Canadian marketplace. Our services include Warehousing & Fulfillment, Transportation & Logistics, Customs Brokerage, Freight Forwarding.

We are a growing business that takes pride in doing things well, for our clients and for each other. Please visit our company website at:
Fraser Direct

• Process high-volume carrier payables for several of our transportation departments.
• Complete daily and weekly summary and load billing.
• Review shipment and supporting data in detail to ensure all billing requirements are complete and accurate.
• Complete cash applications for several companies and keep accounts up to date.
• Follow up on outstanding accounts and support daily collections.
• Work with internal teams to resolve billing or payment discrepancies.
• Support other Finance duties and projects as assigned.

• Proven Experience & Technical Skills
  • Intermediate Excel skills are essential, with the ability to work confidently with data, formulas and spreadsheets.
  • Working knowledge of Generally Accepted Accounting Principles (GAAP).
  • 2 or more years of experience in accounts payable and/or accounts receivable.
  • A solid understanding of cash application, accounts receivable collections, payment terms, and applicable provincial tax rates is essential.
  • Experience with finance or accounting software is an asset. Sage/Accpac experience is preferred.
• Accuracy & Doing Things Well
  • Takes pride in producing accurate, complete work.
  • Has a keen eye for detail and catches errors before they become bigger problems.
  • Works with high volumes of data while maintaining both speed and accuracy.
  • Consistently follows established processes.
• Ownership & Adaptability
  • Dependable and accountable for completing work to a high standard.
  • Takes ownership of problems and follows them through to resolution or appropriate escalation.
  • Able to organize work, manage competing priorities, and keep things moving during busy periods.
  • Works independently and confidently, while knowing when to ask questions or seek support.
  • Learns quickly and is comfortable picking up new processes, systems and responsibilities.
  • Stays focused and organized when priorities shift or the workload gets busy.
  • Takes pride in doing a really good job, not simply checking the task off the list.
  • Consistently represents Fraser Direct's values and standards through their work and interactions.
• Communication & Teamwork
  • Builds positive working relationships and contributes to a respectful, team-oriented workplace.
  • Communicates clearly, respectfully, and proactively with coworkers and other departments.
  • Shares important information quickly so others can make informed decisions and keep work moving.
  • Listens carefully, understands priorities, and follows direction.
  • Knows when to work independently and when collaboration is the better approach.
  • Handles client and company information appropriately and maintains confidentiality.
  • Strong written and verbal communication skills,…