Administrative Assistant, Operations

If you are a current DSV employee and interested in a position in another country,please contact your Human Resource representative to discuss the process and requirements of applying.

Job area:
Administration

DSV encourages inclusivity and are committed to diversity in the workplace while welcoming applications from all qualified individuals including women, members of visible minorities, aboriginal persons, and persons with disabilities. Our goal is to provide an inclusive environment for all to succeed. We work with candidates with disabilities throughout the recruitment process to ensure that they have what they need to be at their best.

Please reach out to Human Resources should you require accommodation during the recruitment process.

Location:

CAN - Milton, Yukon Court
Job Posting

Title:

Administrative Assistant, Operations
Time Type:
Full Time

Compensation:
Salary from $50,000.00 to $64,000.00, plus eligible benefits, in accordance with experience and internal equity

*** This posting is for an existing vacancy and not intended to create a talent pipeline ***

The Administrative Assistant, Operations provides clerical and administrative support for Contract Logistics (CL) and senior leadership.

• Provide direct administrative support as needed within CL including scheduling appointments, meetings, and events; booking travel; processing expense reports; mailing and shipping packages; and maintaining various documentation
• Provide clerical support to senior leadership team
• Prepare and maintain correspondence, meeting materials, minutes, reports, spreadsheet, tracking documents and other administrative records
• Provide support on auditing, reviewing, and processing the paperwork and forms
• Generates, compiles, and distributes reports
• Assist with administering CL programs as required such as Safety Shoe program.
• Maintaining the office condition & order in storage rooms, arranging necessary repairs.
• Liaise with vendors, as required
• Manage all aspects of space/infrastructure planning (ex: moves, additions, changes to workstations) and provide answers, resources, and solutions when requested.
• Provide general support to visitors.
• Assist in the onboarding process for new hires, including equipment obtainment and management
• Plan in-house or off-site team/customer activities and events, as needed.
• Assist with site participation with the Business Continuity Plan (BCP).
• Participate in special projects and initiatives
• Maintain confidentiality and perform all duties in accordance with company policies and procedures

In addition to the above essential functions, the following functional area assignments have additional essential functions as noted below:
Additional Operations essential functions:

• Provides clerical support to various management and operational functions, including, but not limited to, photocopying, filing, emailing, and answering telephone
• Review, research and/or enter data in various systems to support respective functional area
• Compile data and provide various regular and adhoc reports to management for review and determination
• Serves as frontline customer service to receive, solve and/or elevate inquiries and issues
• Assists management with monthly audit activity by retrieving data and/or files for review
• Work to streamline processes to optimize effectiveness

• Performs other duties as assigned.

• None

College diploma in a related field

Two (2)+ years of administrative experience or similar

• Proficiency in Microsoft Office, including Outlook, Excel, Powerpoint, Word, Teams and Sharepoint
• Excellent organizational and decision-making abilities
• High level of interpersonal and communication skills to handle sensitive and confidential information
• Attention to detail and ability to establish priorities and meet deadlines.
• Strong written and verbal communication skills.
• Solid business and professional acumen.
• Must have a high sense of urgency and customer service focus.
• Must be flexible with shifting priorities.

While performing the duties of this job, the employee rarely is exposed to fumes or airborne particles, toxic or caustic chemicals. The noise level in the work environment is usually low to moderate.

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