Court Services Clerk

City Manager's Office Thunder Bay, Ontario

POSITION SUMMARY:

Under the direct supervision of the Supervisor, is responsible for all data entry, clerical and court support duties, and counter service, on a rotational basis, for matters received in relation to the Provincial Offences Act.

Employment Type

Full Time

Job Occupation Type

Social and community service workers

Total Positions

1

Wage

Min: CAD $28.93/Hr. Max: CAD $35.40/Hr.

Hours/Week

0

Days of Work

n/a

Closing Date / Apply By

8/9/2026

Start Date

n/a

Duties

MAJOR RESPONSIBILITIES:

Performs customer service requirements, and cashier functions in relation to Provincial Offences matters Municipal, Provincial Land Tax Administration, and TBayTel accounts and services.

Performs all Provincial Offences court administration and clerical support including receiving and sorting incoming mail, scheduling of court dates, data entry, attend in town and out of town court as the clerk of the court; process, transfer and accept appeals and transcription.

Signs, processes and files all POA documentation in accordance with the established rules, regulations and guidelines.

Prepares, maintains and manages POA court dockets.

Performs bookkeeping functions in relation to the POA. Processes and balances receipts received over the counter and by mail.

Provides back up for Payment Processing Clerk during peak periods and absences.

Performs such other related duties as may be assigned.

Qualifications

QUALIFICATIONS:

Education/

Experience:

Minimum grade 12 education; and

Two years’ previous related court and/or legal experience

Skills/Abilities:

Knowledge of the Provincial Offences Act and Regulations

Must be courteous and tactful in dealing with sensitive legal issues with the public, police, legal profession and judiciary

Must have proficient written/oral communication skills in English

Must possess and maintain a valid Class “G” Ontario Drivers Licence, or equivalent

Must meet the definition of a competent driver as defined by the Corporation

Must be at an intermediate skill level in keyboarding, a basic skill level in word processing, and must possess basic on-line data entry skills

Assets:

Experience in working with the ICON (Integrated Court Offences Network)

Bilingualism

CONDITIONS OF EMPLOYMENT:

May be required to travel to various work locations and provide own transportation

May be required to travel via air, to satellite court locations

Must remain a competent driver as defined by the Corporation

May be required to provide a successful driver’s record (uncertified)

Must take an Oath of Secrecy

Must undergo a successful Criminal Record and Judicial Matters Check (CRJMC)

General Information:

As an equal opportunity employer, the City of Thunder Bay encourages applications from Indigenous peoples, persons with disabilities, members of visible minority groups, women and members of the 2

SLGBTQ+ community.

ONTARIO HUMAN RIGHTS CODE:
It is a contravention of the Human Rights Code of Ontario to discriminate on the basis of: race, ancestry, place of origin, colour, ethnic origin, citizenship, creed, sex, sexual orientation, marital status, family status, disability, age, record of offences, gender identity or gender expression. Therefore, a resume submitted to the City must not include references to any of the above characteristics.

Do not include:

Photos

Any certificates that have photo identification

Driver’s licences

Note:

The above documentation will be requested by the Human Resources Division should you be the successful applicant. If a Criminal Record Check is required, it will be requested by Human Resources should you be the successful applicant. Please do not submit your Criminal Record Check with your application.

ACCOMMODATION:
Reasonable accommodations are available upon request for all…