Temporary Coordinator - International Student Programs - Center

Position: Temporary Coordinator - International Student Programs - Welcome Center (35hrs)
August 25, 2026
NOTICE OF TEMPORARY M.A.S.S. VACANCY
Position:
Temporary Coordinator - International Student Programs
Salary:
Band 5: $42.52 to $50.71 per hour + 4% vacation pay

Location:

Welcome Center
215 Ontario Street South, Milton, ON
5151 New St, Burlington, ON

Work Schedule:

35 hours/week, 12 months/year

Start Date:

ASAP to February 26, 2027

Position Summary:

As part of a multidisciplinary team at the HDSB Welcome Centre which supports the transition of newcomer students and families, the Coordinator of International Students manages and facilitates enrollment and admissions of International fee‑paying students.
Reporting to the Principal and/or Supervisor, International Education, this position provides support for International Education programs and initiatives. Responsibilities include coordination of short‑term cultural, academic, and homestay programs, supporting international student success, guiding and assisting International Education support staff, and liaising with schools, partners and agents.

Key Responsibilities:

Admissions, Enrollment & Documentation   Support all aspects of the full-time International Student Program (Secondary, Elementary, Short‑term, and Summer Programs) from the initial application point through to departure or graduation.
Manage and facilitate student enrollment; collect, track, and process program fees and necessary immigration documentation
Deliver accurate, timely admissions information to applicants, parents, and recruitment partners, while clearly explaining HDSB policies, procedures, and immigration requirements.
Manage and report on the program budget, including tracking extracurricular expenses, purchasing, and material allocations.
Work extensively within student database computer programs for reporting, data gathering, tracking student attendee numbers.
Student Orientation, Services & Integration   Coordinate, develop, and implement a pre‑arrival and post‑arrival Orientation Program for newly arriving international students, including agents, homestay and custodians as needed
Coordinate and implement student extra‑curricular activities, including logistics (transportation, materials purchasing), budgeting, and securing internal/external support.
Facilitate student connections with school‑based activities and broader community initiatives.
Custodian Duties, Health & Wellness   Shares responsibility for emergency after‑hours calls and follow‑up planning/interventions.
Conduct ongoing wellness checks and monitor students' mental health, overall well‑being, and success
Personally accompany students under HDSB custodianship to medical appointments
Homestay Liaison   Prepare students for homestay placements via local agencies; monitor homestay issues, local/national policy updates, and inform program staff of changes. Act as liaison between ISP and homestay providers to proactively problem‑solve student and homestay challenges.
Marketing, Recruitment & Communications   Manage and maintain strong, ongoing communications with international agents/recruiters, HDSB schools, and outside vendors.
Support the marketing and promotion of international programs, events, and broad education strategies, which includes providing school tours to agents and families
Program Development, Supervision & Training   Coordinate, supervise, and develop programs for facilitators (such as summer students) working on short‑term or long‑term initiatives. Supervision of facilitators providing recreational programs in the evenings and on weekends.
Oversee activity, policy, and implementation for both inbound and outbound student study abroad/exchange activities.

Qualifications:

Minimum - 2 year diploma/degree in Business or related field

Experience with office processes and operations
Experience working in a school board/educational setting (K-12)
Minimum technological skills - Aspen, ONSIS, Online registration portal, Google Suite, Microsoft Office experience
Relevant customer service experience and at least 2 years experience working in an International Student Program (ISP)
Knowledge of the Education Act and Ontario Ministry of Education Pupil Residency Policies, Refugee, Protection Act (Citizen and…