Finance Officer

Reporting to the Manager, Community and Donor Relations and working closely with the Executive Director and external auditors, the Finance Officer is an experienced finance professional with charitable and/or non profit experience and serves as the Foundation's primary finance resource, responsible for day-to-day bookkeeping, donation processing, financial reporting, and charitable compliance administration. As part of a small, collaborative team, the Finance Officer also contributes to broader administrative and operational activities that support the Foundation's continued growth.

• Maintain the Foundation's day-to-day bookkeeping and accounting functions, maintaining accurate financial records and ensuring timely reconciliations between financial and supporting platforms, including bank accounts, credit cards, and the donor database.
• Manage the Foundation's incoming and outgoing financial transactions, including donations, grants, sponsor invoicing, accounts payable and receivable, ensuring timely processing and accurate coding.
• Manage banking activities, including deposits, cheque processing, and reconciliations across bank accounts, credit cards, and accounting systems.
• Prepare monthly and quarterly financial reports for Foundation leadership, including budget tracking and variance analysis.
• Support development of the Foundation's annual budget.
• Support and coordinate preparation of annual regulatory filings, including the T3010 Registered Charity Information Return and other corporate filings as required.
• Support compliance with the CRA requirements related to charitable receipting, eligible expenditures, and record retention.
• Coordinate the Foundation's annual audit, serving as the primary liaison with external auditors and providing documentation as required.
• Identify and recommend opportunities to strengthen financial systems, processes, controls, and reporting workflows.

• Process all incoming donations (cheque, e-transfer, EFT, credit card, and phone), ensuring timely gift entry and accurate charitable tax receipting.
• Manage donation processing across Donor Perfect, Canada Helps, Benevity, Givecloud, Stripe, and other payment platforms, ensuring accurate imports, reconciliation, transaction tracking, and data integrity.
• Process pledge forms and related donations from fundraising initiatives and memorial programs.
• Maintain accurate and current donor records in Donor Perfect to support reporting, stewardship, and financial reconciliation.
• Process incoming mail and financial documents, ensuring appropriate handling and filing.

• Contribute to a broad range of administrative and operational activities, supporting the Foundation's programs and priorities as part of a collaborative, small-team environment.
• Provide vacation coverage for the Coordinator, Grants, including application processing and related administrative support.
• Support fundraising and stewardship initiatives as required.
• Assist with all Farley Foundation and OVMA events, including attending and providing on-site support when required.

• A minimum of 8 years' of progressively responsible bookkeeping or financial administration experience is required, including significant experience in a charitable or non-profit environment. Experience should include reconciliations, financial reporting, accounts payable/receivable, audit preparation, and recurring financial processes.
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