Budget Analyst

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Requisition No:884104

Agency:
Department of Health

Working Title:

BUDGET ANALYST -

Budget (AOB) of the Florida Department of Health in Santa Rosa County (DOH-Santa Rosa). Coordinating refers to working with program managers to assist them in the management of their section AOBs. This is a sensitive position, requiring access to confidential information, financial information and dealing with finances, requiring a high level of trust. Monitoring refers to oversight to ensure revenue and expenditures are maintained within the AOB.

Controlling refers to identifying, recording and initiating corrections to the AOB to maintain appropriated revenue and expenditures limits. This position requires a high degree of interaction with program managers and administrative staff as well as a detailed working familiarity with various reports, information systems and software applications. This position will act on behalf of the Public Health Services Manager during absences.

Responsible for all aspects of the budget process to include but not limited to the following:
Input initial fiscal year budget data into the Financial Information Reporting System (FIRS). Validate FIRS reports for estimated revenue and allotment uploads. Regularly update estimated revenue and allotments in FLAIR and verify accuracy of updates. Prepare and distribute monthly budget reports. Analyze actual revenue and expenditures to ensure coding correlates to budgets. Consult with program managers to reconcile discrepancies, initiate corrections as needed and verify that corrective action was made.

Research and provide financial analysis/reports as needed to support program manager inquiries.

Make budget recommendations or take corrective action within delegated authority to maintain up-to-date and reasonable budget projections. Prepare in-depth financial analysis of expenditures to determine spending trends. Use analysis to determine current financial needs and project future budget needs. Maintain and disseminate up-to-date lists of budget related accounting codes. Analyze budgets monthly and report variances/issues to Public Health Services Manager. Assist Public Health Services Manager with preparations for Budget Meetings.

Responsible for the Other Cost Accumulator (OCA) cash balance report daily in FIRS ensuring cash balances are 100 % compliant with Department of Health (DOH) central office requirements. Verify payables are not posted against closed OCAs. Make adjustments as necessary. Updates OCAs and expansion options in Florida Accounting Information Resource (FLAIR) on a monthly basis. Complete the monthly reconciliation of revenue and expenditures between Comptroller’s records and State Accounting System.

Will serve as Key Interpret State Accounting System reports, analyze the data, and utilize data to make financial and budgetary reports available to the Administrator, Public Health Service Manager and Department Heads. Monitor financial transactions. Responsible for making sure all Health Department financial transactions to record revenue, expense, refunds, journal transfer, and budget allocations are properly entered in the State Accounting System.

Utilize available reports from State Accounting System, FIS and FIRS.

Prepare DT Payroll, Service Time Summary, and Cost Per Service reports and deliver them to Senior Leadership for review and decision‑making. Prepare financial reports as needed for Department, utilizing available state resources. Responsible for assuring adequate categorical spending authority is maintained. Makes detailed analyses based on historical data and current trends of budget requests submitted by various divisions and prepares reports of such analyses and critiques.

Reviews and recommends procedural changes in the preparation of operating budgets and subsequent budget implementation. Advise management on process improvements and cost saving measures. Analyze, review, and maintain Financial & Information Reporting System (FIRS) reports and spending plan by updating budget allotments monthly. Monitor FIRS monthly projected revenues and expenditures to actual monthly revenues and expenditures to ensure compliance with CHD standards.

Complete and verify accuracy of the electronic payment (e-payment) report. Submit the reporting form to the state central office for review and…