Probate Case​/Law Librarian Coordinator

Assists probate judge, pro se litigants, attorneys and other system personnel related to probate and guardianship cases; manages law library.

Essential functions are fundamental job duties. They do not include marginal tasks which are also performed but are incidental to the primary functions. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position, nor does every position allocated to the class necessarily perform every duty listed.

Personal characteristics required of all employees such as honesty, industry, sobriety and the ability to get along with others, are presumed qualities and may not be listed specifically.

• Reviews file documents, checks time factors, ensures all mandatory requirements have been completed, flags essential documents and obtains additional documents from pro se litigants and attorneys as needed. Briefs judge(s) on cases.
• Assists general public, pro se litigants and other agency personnel by telephone and in person regarding probate and guardianship cases. Reviews Clerk of Court database system and/or other agency database systems and files to provide information and guidance; informs pro se litigants of additional requirements, issues or concerns related to their case. Coordinates information and procedures with other system agencies. Provides general information to the public to assist them with filing or follow‑up on probate and guardianship cases.
• Attends court hearings to assist the judge, collects and records information on Court's rulings, drafts court orders per judge's direction and distributes to litigants. Requests additional documentation as needed. Assists individuals and the Court with matters related to court procedures such as adherence to state and local procedures and mandatory requirements.
• Assists judge(s) with pre and post judgment orders, ex-parte motions, written correspondence from pro se litigants and other matters related to processing and moving probate and guardianship cases to resolution.
• Tracks and monitors court ordered requirements and follows‑up with appropriate action to gain compliance or move cases toward disposition. Maintains status of all open files and provides status updates to attorneys. Administratively closes all files that remain open beyond the statutory time limit.
• Participates in educational training and workshops related to probate and guardianship matters. Serves as representative for the Probate Division on inter‑agency committees or groups related to probate and guardianship issues and the courts.
• Reviews new legislation, forms, rules, and other mandates that require procedural and/or administrative changes. Performs research on laws and rules as needed.
• Communicates with supervisor and judge(s) on matters related to procedures and other areas requiring consideration, problem‑solving or other action.
• Maintains the law library.
• Maintains law library resource log and records.
• Assists the public and legal professionals with locating statutes, case law and other legal documents.
• Organizes and catalogs materials.
• Interacts with the public in an effective and courteous manner.
• Must demonstrate commitment to our mission, vision, values, and goals and represent the County in a professional, dignified manner at all times both in actions and appearance.
• May have a role in the County’s disaster preparation and/or disaster recovery efforts, as designated in the County Comprehensive Emergency Management Plan; may be required to work before, during and/or after an emergency.
• Must be able to meet minimum attendance standards.
• Performs related duties as required.

The physical requirements are that of sedentary work and include exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Walking and standing are required occasionally. Requires repetitive motion of the wrists, hands and/or fingers.

Requires fingering to include…