House Manager & Family Assistant; Prep

Title: House Manager & Family Assistant (with Meal Prep Support)

Location: Milton, MA 02186

Employment Type: Part-time (Approximately 20 hours/week, hybrid in-person and remote)

Proposed Start Date: ASAP

Compensation: $30–$35/hour based on experience.

Requirements: Maintain a smoke-free environment, pass background check, reliable transportation, up-to-date on vaccinations (preferred), CPR & First Aid Certified (preferred).

Proposed Schedule:

• In-person:
  Monday, Wednesday, Friday – Approximately 5 hours/day (10:00 AM–3:00 PM or 11:00 AM–4:00 PM)
• Remote/virtual: 4–5 hours total across Tuesday/Thursday for administrative support
• Occasional weekend/date night babysitting with advance notice.

We are a family of 3 moving to Milton. Both parents work hybrid schedules, and we have a 14-month-old child and two cats. We currently have a full-time nanny who will continue to support childcare.

We are looking for a House Manager who can help us settle into our new home, implement ongoing organizational systems, and take the mental load of daily tasks off our plates. The primary focus of this role is household management, errands, systems, and administrative support, with occasional backup childcare on weekends or date nights.

Our home is warm, busy, and family-centered. An ideal candidate is someone who can take initiative, anticipate needs, and manage tasks independently so we can enjoy more quality time together.

You are:

• A strong self-starter who takes initiative without needing detailed direction
• Comfortable working independently and handling both home and administrative tasks
• Highly organized, detail-oriented, and reliable
• Clear and confident in communication
• Professional and able to maintain healthy boundaries
• Comfortable coordinating vendors, contractors, and service providers
• Happy to take on errands, scheduling, ordering, and household logistics
• Comfortable with a hybrid structure (in-person and remote tasks)
• Able to follow dietary needs and household preferences

If you enjoy creating structure, running a home efficiently, and removing the mental load for a busy family, this role will be rewarding.

• Support the family's recent move and help establish organizational systems
• Maintain systems for closets, storage, pantry, toy areas, and common spaces
• Reset and tidy rooms; ensure the home is ready for weekly cleaning service
• Prepare for family events, holiday hosting, and visiting guests
• Manage donation pickups and drop-offs
• Assist with packing/unpacking for travel or seasonal transitions
• Coordinate with service providers, contractors, and vendors
• Light household upkeep including dishes, wiping surfaces, and tidying high-traffic areas

• Track and restock pantry items, fridge, toiletries, and household supplies
• Maintain running lists and proactively replenish items
• Place and manage household orders (Amazon, Target, Costco, etc.)
• Run errands such as grocery shopping, returns, dry cleaning, and gift shopping
• Handle mail sorting, package deliveries, and related tasks

• Plan and prepare healthy, simple dinners for the week (batch prep 5 dinners/week early in the week)
• Grocery shop for all meal-related needs
• Follow dietary requirements (child is dairy-free; mother is allergic to shrimp)
• Maintain kitchen organization and cleanliness after meal prep
• Wash, dry, fold, and organize family laundry
• Rotate bedding, refresh towels, and maintain linens inventory
• Keep laundry spaces organized and fully stocked

• Keep cat food, litter, and supplies stocked
• Schedule vet visits, nail trims, and related appointments

• Schedule and track maintenance, inspections, and oil changes for both family cars
• Keep vehicles organized and coordinate regular cleaning or detailing
• Track registration, insurance, and service schedules
• Schedule and supervise contractors, cleaners, landscapers, and other vendors
• Research and coordinate repairs, maintenance, and quotes
• Oversee seasonal home maintenance needs
• Serve as the primary household point of contact for vendors

• Provide light…