Payroll and Accounts Payable Manager

UMOS, Inc. is a multi-state nonprofit organization dedicated to empowering individuals, families, and communities through integrated workforce development, education, and social service programs. The organization focuses on helping people achieve economic self-sufficiency and improved quality of life. UMOS partners with public and private stakeholders to deliver culturally responsive, community-based services. Team members join a mission-driven environment that values collaboration, accountability, and meaningful impact in the communities served.

The Payroll and Accounts Payable Manager is a full-time, on-site role based in Milwaukee, WI. This position oversees end-to-end payroll processing, including reviewing timesheets, verifying employee records, ensuring accurate wage and benefit calculations, and coordinating payroll tax payments and filings. The role also manages the accounts payable function, including invoice review, coding, approval workflows, vendor payments, and reconciliation of accounts. Day-to-day responsibilities include maintaining internal controls, preparing journal entries and accruals, monitoring compliance with organizational policies and regulatory requirements, and supporting audits and financial reporting.

The manager collaborates with finance, HR, and program staff to resolve discrepancies, improve processes, and provide clear guidance on payroll and payables procedures.

• Responsible for all aspects of payroll operations, including developing and maintaining UKG payroll systems, coordinating timekeeping, processing, and overseeing payroll transactions, such as salaries, benefits, deductions, taxes, and third-party payments.
• Supervise, coach, and develop the payroll staff.
• Ensure payroll is completed in a timely manner.
• Develop, maintain, and abide by comprehensive procedures and regulations for all aspects of payroll processing.
• Develop and maintain training resources for staff and managers.
• Promptly resolve payroll issues and discrepancies.
• Collaborate with human resources and accounting teams on payroll issues.
• Responsible for monitoring, overseeing, and processing 401(k) activity including employee and employer contributions as well as other 401(k) activities such as reporting and audit.
• Monitor and balance related general ledger account balances.
• Coordinate and process requests from external auditors, including financial audits as well as program monitoring.
• Oversee the processing of all weekly, monthly, quarterly, and annual federal, state, and local payroll reports, filings, and deposits.
• Coordinate payroll activity with UKG and other systems (intranet, Kronos, Sage 300 and Sage Intacct) to ensure payroll continuity and correct posting/reporting of payroll activity.
• Monitor, process, and record monthly and annual paid time off balances.
• Serve as the primary backup for company payroll processing.
• Keep up to date on all federal, state, and local regulations through continual self-driven research, as well as attending webinars and other appropriate training.

• Responsible for the operations of accounts payable, including payments to vendors, clients and employee expense reports and travel reimbursements.
• Supervise, coach, and develop accounts payable and payroll staff.
• Develop, maintain, and abide by comprehensive procedures for all aspects of accounts payable processing.
• Develop and maintain training resources for staff and managers.
• Provide assistance to UMOS managers and staff in related accounts payable activities.
• Establish an environment of continuous process improvement with respect to the efficiency and effectiveness of the accounts…