College Accountant

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Position Title:

College Accountant Job Category:

Academic Staff

Employment Type:

Regular Job Profile:

Accountant II

Job Duties:

The College Accountant provides professional accounting, financial reporting, budget monitoring, and financial analysis support for the College of Engineering & Applied Science (CEAS). Reporting to the Divisional Finance Officer, this position serves as a financial resource to College leadership, including the Dean, Associate Deans, Department Chairs, and other College personnel.

The College Accountant prepares and analyzes recurring and ad hoc financial reports; monitors budgets and financial activity; performs reconciliations; prepares accounting adjustments, costing allocations, payroll accounting adjustments, and journal entries; and assists with budget development, projections, and fiscal-year activities. The position reviews financial information for accuracy and completeness, researches discrepancies, recommends or initiates corrective action, and assists College leadership in understanding the financial status of College resources.

This position works collaboratively with the CEAS Research Accountant and other College and University financial personnel. The College Accountant is cross-trained in research accounting functions and provides backup support for sponsored-project financial activities as needed.

Key

Job Responsibilities:

Financial Reporting, Analysis, and Reconciliation — 35%
Prepare and distribute recurring monthly financial reports for the College and its departments and programs.

Analyze financial activity, balances, commitments, and trends and communicate significant findings to the Divisional Finance Officer and appropriate College leadership.

Perform reconciliations of accounts, financial transactions, and supporting records to ensure the accuracy and completeness of College financial information.

Research discrepancies, unusual transactions, accounting errors, and other financial issues and determine or recommend appropriate corrective action.

Prepare ad hoc financial reports and analyses to support the Dean, Associate Deans, Department Chairs, Divisional Finance Officer, and other College decision-makers.

Assist in developing and improving financial reporting tools, processes, and documentation.

Maintain appropriate documentation supporting accounting transactions, reconciliations, and financial reporting.

Budget Monitoring, Planning, and Forecasting — 25%
Assist the Divisional Finance Officer with development, monitoring, and management of College and departmental budgets.

Monitor budget-to-actual results, available balances, commitments, and spending patterns throughout the fiscal year.

Prepare projections and forecasts of revenues, expenditures, payroll, and fund balances.

Identify potential budget concerns, funding shortfalls, unusual variances, or opportunities to better utilize available resources and communicate findings to the Divisional Finance Officer.

Assist College leadership with understanding budgets, financial reports, available resources, and the financial implications of operational decisions.

Support annual budget development, fiscal-year close, carry forward analysis, and other periodic financial planning activities.

Assist with tracking and analysis of College funding commitments and other financial obligations.

Accounting Transactions and Financial Operations — 30%
Prepare and process journal entries, accounting corrections, transfers, and other financial transactions in accordance with University policies and procedures.

Prepare costing allocations and payroll accounting adjustments…