Accounting Clerk

The Accounting Clerk is responsible for providing support to the accounting department including processing, recording, updating and reconciling fiscal information in compliance with established policies; providing instructions, recommendations and/or accounting support to other personnel.

• 1. Handle all invoicing/billing
  • Track Accounts Receivable
  • Communicate with client Accounts Payable if necessary
• 2. Assist in performing general ledger accounting functions, as assigned and/or approved by the CFO, for the purpose of ensuring that the department functions are completed in an accurate and timely manner during short periods of need.
• 3. Compile financial information related to work assignments for the purpose of producing project budget reports on a monthly basis.
• 4. Inform other staff regarding procedural requirements for the purpose of facilitating financial compliance within established practices.
• 5. Maintain financial information, files, and records for the purpose of ensuring the availability of documentation and compliance with established policies and regulatory guidelines.
• 6. Reconcile a wide variety of financial data for the purpose of maintaining accurate account balances and ensuring compliance with established accounting practices.
• 7. Research discrepancies of financial information and/or documentation.
• 8. Respond to employee inquires in relation to payroll and/or expense reports.
• 9. Oversee expense check distribution
• 10. Take on super-user role for Accounting Software package (Deltek Ajera)
• 11. Issue and track purchase orders
  • Categorize costs accurately
  • Classify cost by account number
• 12. Oversees all employee time entries and prepare payroll package for review by CFO.

While performing the duties of this position, the employee is required to sit, stand, and walk, use hands and fingers. Position may require repetitive arm, hand, finger, and wrist motion to operate a variety of office equipment. The employee occasionally must reach above and below shoulder level, and lift/push/pull and/or carry up to 10 pounds.

Works in a typical administrative setting with a moderate temperature and appropriate lighting.

Telephone, printer/copier, fax machine, personal computer with peripherals, calculator

• 1. BS/AS in Accounting
• 2. 2 - 5 Years Experience
• 3. Must have excellent verbal and written communication skills
• 4. Requires proficiency in Ajera and Microsoft Office Suite
• 5. Must have knowledge of principles and practices of budget preparation, monitoring, and controlling.
• 6. Must be familiar with all applicable laws, codes, regulations, policies, and procedures to ensure firm compliance.

The above information on this description has been designed to indicate the general nature and level of work performed by employees in this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this job.