SR AP Payroll Specialist -Finance Department

Job Category: Finance, accounting and payroll

Supervisor: Susan St. Amand

Requisition Number: SRAPP
003105

• Full-Time
• On-site

Showing 1 location

Earn up to $3,000 in incentive pay during your first year of employment!

Are you a motivated, results-oriented candidate seeking to put your talents, skills, and experience to work as part of a mission-driven, customer-focused organization? If so, we invite you to join UMOS’ diverse and dedicated team of over 1,000 professionals making a positive difference across more than 60 offices in seven states. Whether you are passionate about facilitating early childhood development; providing training and career planning for a parent;

aiding a farm worker in accessing basic needs and new opportunities; educating at-risk individuals in HIV prevention; or supporting those fleeing domestic violence or human trafficking, UMOS is the place where you can fulfill your passion for helping families, businesses, and communities build better futures.

Benefits:
To support its team members, UMOS offers highly competitive compensation as well as a benefits package including:

• Paid time off that will increase over your years of service
• 15 paid holidays annually
• A robust range of insurance covering health, dental, vision, life, short- and long-term disability, and accidental death & dismemberment
• The options to establish either a Health Savings Account or Flexible Spending Account, which can be used to cover deductibles, prescriptions, and other healthcare expenses
• A variety of support services to promote well-being through the employee assistance program
• Retirement plan options, including 401(k) and Roth IRA, allowing you to make pre‑tax or after‑tax contributions. For those participating in the 401(k) Retirement Plan, UMOS annually contributes at least 3% of employees’ eligible compensation.
• The hourly range is between $26.94 and $33.67 (depending on experience).

Accounts Payable:

1. Receive, review, and enter vendor invoices and credit memos in Sage Intacct; verify accuracy, supporting documentation, payment terms, and required purchase orders, contracts, or receiving records.

2. Review positive pay exceptions and upload positive pay daily.

3. Code transactions to the appropriate general ledger account and applicable entity, department, program, grant, funding source, location, or other Sage Intacct dimension account.

4. Route invoices through established approval workflows, monitor their status, follow up on pending approvals, and bring overdue or unusual items to the Payroll/AP Manager’s attention.

5. Identify and resolve or escalate duplicate invoices, billing discrepancies, missing documentation, coding errors, unapplied credits, and other payment issues.

6. Maintain/enter accurate vendor records and supporting documents, including required tax forms and payment information, in accordance with UMOS procedures and assigned access permissions.

7. Prepare payment selections and supporting schedules for review and authorization by the Payroll/AP Manager, following approved terms, payment schedules, and internal controls. Cut checks daily.

8. Respond to vendor and staff questions, research payment or invoice concerns, and reconcile vendor statements and accounts payable activity.

9. Prepare AP reports, invoice and payment registers, aging information, and supporting schedules; assist with month‑end and year‑end close, including outstanding invoice and accrual support.

10. Maintain organized transaction records and audit trails; ensure proper invoice approval has been received, along with other supporting documentation to meet compliance for audits, grant reviews, and funder requests.

11. Follow UMOS policies, grant requirements,…