Senior Executive Assistant

Senior Executive Assistant – Northwestern Mutual

We are seeking a highly motivated and proactive Senior Executive Assistant to support an executive-level officer. The ideal candidate will possess a positive attitude, excellent communication skills, and a keen ability to anticipate needs, ensuring seamless day-to-day operations and enabling our executives to focus on strategic initiatives.

• Manages the executive’s calendar, travel arrangements, and schedules meetings and appointments across multiple time zones.
• Oversees and monitors all correspondence, including emails, calls, and mail.
• Drafts communications, reports, presentations, and spreadsheets; conducts research and generates reports by collecting data from various tools or consolidating information.
• Coordinates meetings, prepares agendas, takes minutes, and coordinates functional employee meetings and events.
• Files and organizes all documents both paper and electronic, including emails, reports, and presentations.
• Manages and monitors expenses to meet company budget requirements.
• Assists in elevating the employee experience by coordinating employee events and functional communications.
• Provides work direction to other administrative staff as needed.
• Maintains strict confidentiality in handling materials and sensitive information.

• Previous experience supporting SLT/ELG leaders at Northwestern Mutual or a similar senior executive environment.
• Associate’s degree or specialized training; college degree preferred.
• Strong technical skills in MS Office and strong organizational and planning abilities.
• Excellent interpersonal, written, and verbal communication skills.
• Resourceful and adaptable to handle a variety of tasks in a fast‑paced environment.
• Ability to prioritize projects and be proactive; strong teamwork and coordination skills.
• Maintains strict confidentiality in handling materials and sensitive information.

Northwestern Mutual is an equal opportunity employer who welcomes and encourages diversity in the workforce. We are committed to creating and maintaining an environment in which each employee can contribute creative ideas, seek challenges, assume leadership, and continue to focus on meeting and exceeding business and personal objectives.