Real Estate Executive Assistant

The Executive Administrator (EA) plays a central role in supporting the leadership team, managing daily operations, and keeping the business running smoothly. This is a key position that combines administrative expertise, organizational talent, and operational coordination.

This role is full-time, offering a Monday through Friday schedule, with in-person or hybrid flexibility depending on experience. The EA will work closely with our Team Leaders to support offer management, inspection amendments, accepted-offer handoffs, marketing execution, database maintenance, and overall business operations.

If you love keeping people organized, managing details, improving systems, and supporting a fast-growing real estate team, this role is a great fit.

Monday–Friday, Full-Time

$55,000–$65,000 base salary annually (commensurate with experience) + performance-based bonuses

• 401(k) plan with up to 4% employer match
• Eligibility begins after 1 year of employment
• Fully vested after 2 years

W2

• Coordinate all incoming offers, validate contract documents, and prepare offer summaries
• Draft inspection amendments and coordinate contractor estimates as needed
• Prepare complete accepted-offer packages and manage seamless handoffs
• Oversee inbox and calendar management for leadership
• Create marketing materials and support content, social media, newsletters, and property marketing
• Maintain CRM accuracy, launch Smart Plans, and manage lead tagging and follow-up
• Support general office operations, vendor communication, and organizational systems

• WI Real Estate License is required
• Strong organizational and time management skills
• Exceptional attention to detail and accuracy
• Ability to prioritize and manage multiple deadlines
• Tech-savvy with Google Workspace, CRM platforms, Canva or similar tools
• Comfortable learning new systems and improving workflows
• Positive, solution-focused, professional energy

$55,000 - $65,000 yearly

Root River Realty, founded in 2019, has been a powerhouse in the Real Estate Investment and Residential Industry within Milwaukee, WI. Our team, led by Santiago and Holly Speranza, has sold a combined $90M+ of Real Estate to hundreds of clients throughout Wisconsin and beyond. We're known for our "GLOCAL" (Global and Local) expertise and our ability to work with clients from all walks of life.

• Loves being the behind-the-scenes glue of a high-performing team
• Enjoys checklists, timelines, and getting things done right the first time
• Wants to grow in a role without jumping into sales