Real Estate Assistant

Real Estate Assistant at Arcadia Management Group, Inc. AMO®

Inland Family of Companies is seeking an experienced Real Estate Assistant to join our Fox Valley team. This role connects internal teams and external clients through organizational support, marketing coordination, and administrative service. The ideal candidate is adaptable, service-driven, and thrives in a fast-paced setting.

• Facilitate listing process for new and existing listings
• Manage active listings on commercial real estate exchanges and Colliers internal databases
• Partner with other Client Service Coordinators to create, manage and update property brochures and flyers for active listings
• Coordinate signage installation and inventory for Fox Valley office

• Assist with the execution of marketing materials
• Prepare and manage mailers, postcards and flyers
• Ensure service coverage and seamless team project continuity for the daily needs of the brokerage operations by coordinating closely with administrative staff, researchers, marketers, and brokers on property marketing, proposal presentation, email and social media content, broker opinion of values and other materials as requested

• Provide general administrative support to the Fox Valley office
• Support office operations by submitting expense reports, completing credit card requisitions, sending documents, managing mail, answering the main phone line, and greeting guests and visitors
• Assist in scheduling and organizing internal and external meetings, conference calls and appointments, including but not limited to, copying and assembly of documents for distribution, site reservations, food orders and attendance confirmations
• Ensure office supplies and kitchen are properly stocked and manage purchasing for the office

• Draft and track Service Agreements and Purchase Orders
• Upload invoices, submit leases, and maintain COIs
• Update directories, welcome letters, renewal notices, and handbooks
• Coordinate move-ins/outs and manage bookings
• Assist with invoice coding, key/badge access, and reviewing security footage

• 2+ years of experience in real estate, property management, or client service preferred
• Strong multitasking, organization, and communication skills
• Proficient in Microsoft Office and Adobe Acrobat;
  Canva and Photoshop a plus
• Experience with Smartsheet, Yardi, Docu Sign, and Angus is helpful
• Self-starter with a team-oriented mindset
• Comfortable working independently

At Inland Family of Companies, we are committed to building relationships that stand the test of time. We are the largest full-service real estate firm in Wisconsin, with expertise in Commercial Real Estate Brokerage and Property Management. We’ve been serving our clients since 1971, driven by integrity and the principles of Warrior Spirit, Empathy, and Better Together.

• Three Medical Plan Options
• Dental and Vision Coverage
• Flexible Spending Plan
• Short-Term & Long-Term Disability Coverage
• 401(k) Participation (beginning with your first paycheck)
• Company-Paid Life Insurance
• Educational Assistance
• Ample Paid Time Off (PTO) and Paid Company Holidays

Our company is built on integrity and guided by three core principles:

• Warrior-Spirit:
  Committed to excellence, innovation, and determination
• Empathy:
  Prioritizing others, operating on trust, and valuing emotional intelligence
• Better Together:
  Collaboration and teamwork, believing the whole is greater than the sum of its parts

We are dedicated to providing superior services and building long‑term relationships with our clients. We are an equal employment opportunity employer and do not discriminate on the basis of any legally protected characteristic.

• Entry level

• Full-time

• Sales and Management