Labor & Employment Legal Assistant; Practice Support Team Specialist

Labor & Employment Legal Assistant (Practice Support Team Specialist)

Apply to the Labor & Employment Legal Assistant (Practice Support Team Specialist) role at Husch Blackwell.

Husch Blackwell LLP is a full‑service litigation and business law firm with multiple U.S. locations, serving clients with domestic and international operations. We believe that diverse, equitable, and inclusive teams lead to better outcomes and are committed to recruiting, developing, and promoting talented lawyers and professionals from diverse backgrounds.

The Practice Support Team Specialist is responsible for providing point‑of‑contact administrative support to attorneys within the Labor & Employment Practice Group. The role requires managing multiple projects, delegating tasks, coordinating schedules, and ensuring high‑quality legal documentation and client communications. The specialist works onsite three days per week from one of our Madison, Milwaukee, or Chicago offices.

• Coordinate workflow for assigned attorneys, delegating specific tasks to other teams and ensuring quality control.
• Prepare, type, transcribe, revise, and proofread legal documents, prioritizing assignments and meeting deadlines.
• Assist in coordinating timekeeper calendars, meeting arrangements, travel plans, and itineraries.
• Handle invoicing and billing matters, prepare billing letters, monitor alternative fee arrangements, and support matter budget tracking.
• Process new client/matter intake, including conflict checks and opening new files.
• Review and route incoming mail and faxes, prepare outgoing mail, and ensure attachments and exhibits are included.
• Maintain attorney contact lists and track CLE and membership requirements.
• Collaborate with team members and firm personnel, actively participate in regular meetings, and share training tips.
• Log and manage workflow using team software.
• Support the Labor & Employment practice with e‑filing, calendar coordination, document edits, and pleadings.
• Operate office equipment, manage timekeeper demands calmly, and maintain confidentiality.

• High School Diploma or GED.
• 3–5 years of legal experience.
• Excellent customer service and client communication skills.
• Strong organizational and independent teamwork abilities.
• Typing speed of at least 60 words per minute.
• Proficiency in Microsoft Office Suite (Outlook, Word, PowerPoint, Excel).
• Proficiency in Adobe Acrobat.

• Two‑year degree.
• Experience focused on Labor & Employment law.
• Previous transcription experience.
• 1–3 years as a high‑level executive assistant.
• Experience managing an executive calendar.
• Strong process and information management skills.

Employees receive compensation commensurate with skill and experience. Salary ranges vary by location and other legal factors.

• State of Illinois: $51,000 – $98,000

Full‑time employees receive benefits including medical and dental coverage; life insurance; short‑ and long‑term disability insurance; pre‑tax flexible spending account; employee assistance program; paid time off; paid holidays; retirement plan participation; and additional benefits.

Please include a cover letter and résumé when applying.

EOE/Minority/Female/Disabled/Vet. Principal Applicants Only.