Office Manager and Administrative Assistant

Office Manager and Administrative Assistant

Join to apply for the Office Manager and Administrative Assistant role at Mahler Private Staffing

Base pay range: $70,000.00/yr - $90,000.00/yr

This range is provided by Mahler Private Staffing. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

We are looking at a start date in mid-January.

• Serve as the first point of contact, greeting guests and visitors with warmth, professionalism, and care
• Manage incoming calls with discretion, professionalism and good judgement, fielding inquiries or routing appropriately
• Keep daily operations running smoothly, from stocking kitchens to managing printer supplies
• Liaise with building security for guest access and coordinate with vendors (messenger, plant care, deliveries, etc.)

• Provide administrative support to Executives
• Prepare letters, memos, and other correspondence for the President and team as requested
• Navigate and organize shared drives
• Provide support to team members uploading documents and information to CRM systems and databases
• Assist with occasional logistical and personal tasks to support the President's needs

• Have an innate hospitality sense and a service-heart
• Are detail-oriented and organized
• Are calm under pressure, positive, and have a collaborative demeanor with strong interpersonal and communication skills
• Know how to keep things running seamlessly behind the scenes
• Carry yourself with professionalism, polish, and warmth
• Are tech-savvy (expert in Office 365, with experience in CRM systems, scheduling tools, and other office systems a plus)

You’ll be the first impression of our national consulting firm, and a critical behind-the-scenes force supporting top leadership.

We are seeking an administrative professional with outstanding communication skills and at least 3 years of relevant office, administrative, or operations experience. A bachelor's degree is preferred but not required.

Our Milwaukee office is high-performance but grounded – smart, kind people doing great work. You'll work closely with leadership, gaining visibility and growth potential. Just meaningful work that helps build lasting relationships.

Employees are welcome to our pantry and refrigerator, stocked with complimentary beverages and snacks!

Full-time, Monday through Friday with standard office hours. This role is fully in-office. There is no availability for remote or hybrid work.

Compensation from $70,000 to $90,000 annually, based on experience, plus year-end performance-based bonus. Generous corporate benefits, including health, dental, and vision insurance; flexible spending account; paid time off and paid holidays; employer-paid short- and long-term disability insurance and life insurance; a 401(k)-retirement plan with safe harbor match; and paid covered garage parking.

Additionally, our offices are generally closed between the Christmas and New Year holidays.

Our office is conveniently located with easy access to public transportation.

Please submit your resume and 1-page letter of introduction at  for consideration. Immediate interviews available.

Mahler Private Staffing works with America’s leading families to find experienced private domestic staffing professionals for their homes and family offices. We take a personalized approach and work to get to know our candidates as well as we know our clients, so we can make lasting, long-term placements.

Due to the overwhelming number of applicants, we regret that we are unable to provide individual responses. Rest assured that selected candidates will be personally contacted for further consideration. We would like to emphasize that there are no fees associated with the application process for applicants.

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