Administrative Specialist - UW Extension

ABOUT UW EXTENSION

The UW‑Madison, Division of Extension Jefferson County works in partnership with the county to improve lives and communities. Educators develop practical educational programs tailored to local needs and work with individuals every day to ensure cutting‑edge research benefits the people and communities throughout Jefferson County. Educators program in Agriculture, Community Development, 4‑H, and Horticulture. This position supports the administrative and programmatic functions of the office.

You will be successful in this role by completing the following tasks and responsibilities:

• Provides accurate management of department budget.
• Prepares purchase requisitions, processes purchases and invoice payments per the county policy. Acts as point of contact for purchases.
• Provides administrative support for the UW Extension committee meetings, drafts agendas, sends communications, and records accurate minutes.
• Schedules appointments and maintains calendars essential for meeting critical deadlines and time frames.
• Participates in program audits and reviews, provides data and information requested, runs specialized reports. Audits files to ensure paperwork is completed and correct for billing purposes.
• Sets up, organizes, and maintains files, which may include opening and closing files as well as ensuring proper documents are included in the file.
• Maintains the Extension website and social media.
• Provides administrative support for the 4‑H program, backup 4‑H Online Administrator and the point of contact for the 4‑H program, 4‑H youth/families and adult volunteers with annual enrollment per UW guidelines, maintains confidential 4‑H records/database, and handles confidential 4‑H correspondence on behalf of the educators and/or Area Extension Director.