Registrations Coordinator - Temporary

Registrations Coordinator - Temporary | Baird

The Temporary Registration Coordinator is an important contributor to the Corporate Events team, one of three branches that constitute our firm’s central source for planning and executing meetings and events. The position works with all three branches of the firm’s planning teams and is responsible for partnering on corporate meetings and events through the implementation of registration & communication strategy, delivery of communication objectives, and execution of onsite experience.

This role works effectively with several internal and external clients providing expert planning, superior organization, and client‑focused event execution.

• Build, test, and launch registration forms and event websites.
• Identify registration and communication needs; recommend solutions to meet goals.
• Ensure compliance with branding and industry regulations; route approvals as needed.
• Create and manage communication plans and timelines using templates.
• Collaborate on custom graphics and communication materials for events.
• Partner with stakeholders to finalize content for communication items.
• Report registration and travel updates during client planning calls.
• Assist with packing, nametag preparation, and onsite event needs.
• Maintain strong relationships with vendors and internal clients through communication.
• Support shared inbox and phone lines with a client‑focused attitude.
• Contribute to team environment and assist with administrative tasks.
• Provide operational support for event teams, including sourcing and packing.

• Bachelor’s degree or 1–2 years corporate event experience preferred.
• Knowledge of event planning and technology platforms like Cvent preferred.
• Strong commitment to delivering exceptional customer service consistently.
• Ability to multitask, stay organized, and manage deadlines under pressure.
• Excellent interpersonal, written, and verbal communication skills for collaboration.
• Ability to work independently while collaborating across departments effectively.
• Proficient computer skills and ability to learn event systems quickly.
• Strong MS Office skills, especially Excel, Word, and Outlook.
• Understanding of web and graphic design principles and best practices.
• Basic HTML and image editing knowledge preferred for event needs.
• Proactive problem‑solving and ability to keep projects on track.
• Available for occasional evenings/weekends; minimal travel and light lifting required.

Entry level

Full‑time

Administrative

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