Program Operations Associate

Program Operations Associate – Cristo Rey Jesuit High School

Keep Our Program Moving, Join our Team!

At Cristo Rey Jesuit High School, our Corporate Work Study Program (CWSP) bridges education with practical, real‑world experience, equipping students with the skills and opportunities necessary to excel in college, the workforce, and beyond. The Program Operations Associate ensures smooth daily operations for our student work program. This role focuses on the logistics that keep everything running, including managing job permits, coordinating transportation routes and drivers, maintaining accurate records, and ensuring compliance with DOL requirements.

You will be the go‑to person for managing schedules, documentation, and communication across students, staff, and corporate partners. If you're detail‑oriented, dependable, and thrive on making systems run efficiently, this is the perfect fit for you.

The CWSP Program Operations Associate will be responsible for supporting daily CWSP operations and for managing relationships with the school, its business partners, and stakeholders.

• Responsible for the record‑keeping of all student employees and their assignments.
• Administers and oversees the CWSP's pre‑employment verification processes.
• Plans for and manages the summer "work for pay" opportunity including documentation, scheduling, transportation, and student payroll.
• Works in close partnership with the CWSP Director in the design and delivery of future CWSP programs, events and activities.
• Serves as point of contact for CWSP's audit defense with DOL regarding documentation requirements.
• Assists with the student departure process each morning (attendance, uniform compliance, communicating altered arrival times of CWSP vans, etc.).
• Oversees makeup day process, including planning, communicating, tracking, and enforcement.
• Supports student training during school year and business training camp.
• Assists in planning and executing the Summer Business Training Camp (four weeks of training required for the incoming freshman class), including leading training sessions and coordinating business and student volunteers.
• Assists with finalizing and publishing quarterly CWSP grades.
• Lends support on student work performance concerns, including but not limited to disciplinary write‑ups and parent meetings.
• Provides administrative support for the Corporate Work Study Program as needed.
• Collaborates with the Admissions team to onboard new students as employees, ensuring DOL/DWD compliance (I‑9s, work permits).
• Assists with the student work placement process.
• Assists leadership in the preparation, sending, and managing of all partner contracts.
• Collaborates with the Finance Department on all partner billing information.
• Prepares and processes necessary paperwork for corporate partners, such as job descriptions, onboarding requirements, orientation information.
• Conducts Department of Labor mandated partner site visits and group partner meetings.
• Provides support to CWSP partners regarding student performance and recognition.
• Manages site visit documentation for portfolio of CWSP partner companies.
• Supports planning of events which involve the high school, its students, personnel, and corporate partners.
• Supports CWSP partners through written and verbal communication regarding onboarding, student performance, operational updates, site visits, etc.
• Provides backup support for CWSP staff, reception, and transportation in times of need.

• Bachelor's degree or higher;
• Excellent organizational and administrative skills;
• Superior written and oral communication skills;
• Proficiency in Spanish strongly preferred; assists school personnel for Spanish translation needs both in written and verbal communication.
• Superior initiative, resourcefulness, and organizational capabilities;
• Ability to work independently in a fast‑paced environment; manage own time;
• Experience in Salesforce, Power School, and Excel;
• Flexibility and adaptability as Corporate Work Study Program operations develop;
• Commitment to the Mission and Values of Cristo Rey Jesuit Corporate Work Study Program;
• Desire to work with high…