Executive Assistant

The Opportunity

We are seeking a highly skilled Executive Assistant to provide comprehensive support to our Executive team members. This individual will play a key role in enhancing the effectiveness and visibility of the leadership team by managing a wide range of tasks with exceptional organization and professionalism. The ideal candidate will be proactive, adaptable, and capable of handling sensitive and confidential information with discretion.

The Executive Assistant will serve as a professional representative of the leadership team, building strong relationships with carriers, business community groups, vendor partners, and clients. A strong ability to prioritize tasks, manage complex schedules, and contribute to a positive work environment is essential.

How You Will Make an Impact

* Provide high-level administrative support to Executive team members, managing their schedules, meetings, and travel arrangements

* Act as a liaison between executives and internal/external stakeholders, maintaining effective relationships with carriers, business partners, and clients

* Organize and prioritize meetings, appointments, and events, ensuring efficient time management and coordination

* Draft, proofread, and edit correspondence, presentations, reports, and other critical business documents

* Arrange complex travel itineraries, accommodations, and logistics for business trips and meetings

* Schedule, coordinate, and prepare materials for meetings, conferences, and special events with meticulous attention to detail

* Handle sensitive information with the utmost confidentiality and professionalism

* Assist with special projects, tracking progress, and ensuring deadlines are met

* Provide backup support to other Executive Assistants as needed, fostering team collaboration

What You Will Need to Succeed

* Bachelor's degree or equivalent experience, with a minimum of 3-5 years providing executive-level support to senior management or board-level executives preferred

* Exceptional organizational and planning skills with the ability to manage multiple priorities and interruptions

* Advanced proficiency in Microsoft Office suite, particularly Word, Excel, and PowerPoint, along with M3 systems

* Strong written and verbal communication skills with professional presentation abilities

* Demonstrated ability to exercise good judgment, show initiative, and maintain confidentiality

* Proven adaptability and flexibility in a fast-paced environment

* Experience in conflict resolution and coaching abilities

* Valid driver's license and ability to travel less than 5% of time

* Ability to work scheduled hours between 8 AM to 5 PM, Monday through Friday

Join Us

Your role at M3 won't be about the boundaries presented in a job description - it's about the possibilities that you can envision once you walk through the doors on your first day. We're looking for people ready to take control of their career and excited to make a real impact with their position.

Who We Are

As an insurance broker, M3 helps you manage risk, purchase insurance, and provide benefits to your employees. We partner with clients on everything from property & casualty and employee benefits to personal lines, executive benefits, and employer-sponsored retirement plans. And, we're privately owned and independent which means we're doing what's best for our clients - not what's best for Wall Street or private equity.

What Draws People to M3

Autonomy
- Being able to work towards a common goal, but how you get there is an open book.

Immediate Impact
- Every M3er can make an impact, from day one in any role.

Powered by Team
- Be a part of a close-knit group of team members with whom you build trust and share responsibility.

People
- Every M3er is unique in their own way, M3 is a collection of unique achievers.

At M3 Insurance experience the best of both worlds with our dynamic flexible work environment. Enjoy the flexibility to work remotely every so often while still fostering collaboration and innovation in-person in our office spaces. We prioritize work-life balance and empower our employees to thrive in a supportive and inclusive atmosphere.

Benefits as an M3er

Joining the M3 team means gaining access to a host of exceptional benefits and perks. Our benefits package is continuously evolving to cater to the needs of our team members. From flexible time-off and paid parental leave to employee appreciation events and volunteering opportunities, we prioritize the well-being and satisfaction of our employees. Additionally, our profit-sharing program ensures that every member of our team shares in the success of our organization.

These enticing benefits showcase our commitment to nurturing and retaining top talent within our organization.

Diversity, Equity & Inclusion

M3 is building a culture focused on learning and progression, where M3ers are empowered by education, inclusive conversations, and real action that supports the future we envision.

Equal Employment Opportunity

M3 is committed to providing equal…